06-25_-_Holiday_Light_Display_Services_Addendum.pdf
PDF 38 KB Posted
- Attached to
- Holiday Light Display Services State and local contract opportunity
- Solicitation number
- 06-25
- Issued by
- Volusia County, Florida
About this file
This document is Addendum No. 1 for the City of DeBary's Holiday Light Display Services (RFP 06-25), issued on June 17, 2025. The addendum provides clarifications and answers to vendor questions regarding the holiday lighting project. The scope involves decorating 261 total poles along 17/92 from Dirksen to Saxon, with the contractor installing decorations on every fourth pole, skipping poles with existing banners. The project includes installing a 20-26 foot Christmas tree and LED silhouette decorations, with the City confirming electricity will be available for the tree. Contractors must provide their own mounting brackets and submit catalogs showing available tree and decoration options.
The addendum specifies that there are 135 southbound poles (west side) and 125 northbound poles (east side), with decorations potentially placed on large green traffic light poles at key intersections including Dirksen, Highbanks, Plantation, and Saxon. No preexisting brackets are available, so contractors must supply their own installation hardware. The City may potentially allow contractors to leave brackets in place for the duration of their contract. A Holiday Light Poles Location Map was released as part of this addendum, and vendors are required to complete and return an acknowledgment form confirming receipt of the addendum details.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 06-25-Notice_of_Award_NOA.pdf | ||
| RFP06-25_Holiday_Light_Display_FINAL_Scoring_Sheet.pdf | ||
| RFP06-25_Holiday_Light_Display_FINAL_Scoring_Sheet.pdf | ||
| RFP06-25_Holiday_Light_Display_Services_Tab_Sheet.xlsx | XLSX spreadsheet | |
| 06-25_-Notice_of_Intended_Decision_NOI.pdf | ||
| 06-25_-Notice_of_Intended_Decision_NOI.pdf | ||
| RFP06-25_Holiday_Light_Display_Services_Tab_Sheet.xlsx | XLSX spreadsheet | |
| Holiday_Light_Poles_Location_Map.pdf | ||
| Holiday_Light_Poles_Location_Map.pdf | ||
| 06-25_-_Holiday_Light_Display_Services_Addendum.pdf | ||
| RFP_06-25_-_Holiday_Light_Display_Services-Final.pdf | ||
| RFP_06-25_-_Holiday_Light_Display_Services-Final.pdf | ||
| RFP_06-25_-_Holiday_Light_Display_Services-Final.pdf |
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Text version
ADDENDUM NO. 1
June 17, 2025
06-25 - Holiday Light Display Services
The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.
This addendum is being issued to address questions received, make revisions to the original solicitation document, and release attachments.
The following are questions and answers regarding the above-mentioned solicitation:
1. Question: Will the city be responsible for having electricity available for the 20-26 ft tall christmas tree?
Answer: Yes, the City of DeBary will have power available for the Christmas Tree.
2. Question: Will the contractor need to reinstall the banners when we are done with Christmas pole decor removal.?
We are processing this like this. 1 removal of existing banners. 2 installation of Christmas decor pole mounts. 3 removal of Christmas decor pole mounts. 4. installation of existing pole banners. Is this correct?
Answer: The Contractor will NOT move or remove City banners. If a 4th pole has a banner, the Contractor should skip it and put the decoration on the pole before or after it.
3. Question: Could you point out in a map, the areas where the poles are between Saxon Blvd and Dirksen Dr.
Answer: Holiday Light Poles Location Map posted online. The poles are the entire way on both sides of 17/92 from Dirksen to Saxon, 261 poles total.
4. Question: What type of 26 foot are you looking for? Do you want a panel tree or a barrel tree?
Answer: The City of DeBary requests the inclusion of all available 26-foot tree types and selection options in the catalogs you submit.The catalogs will provide all types of pole monted decoration choices as well.
5. Question: Are there preexisting brackets on the light poles or do we need to install brackets with the silhouettes?
Answer: There are NO preexisting brackets. The Contractor will have to provide what is needed to install the decorations. Once the City of DeBary secures a vendor, the City may give the Contractor permission to leave the brackets for the duration of their contract.
The following is clarification to the above-mentioned solicitation:
The area is 17/92 from Dirksen to Saxon. There are 135 poles Southbound from Saxon to Dirksen (west side).
There are 125 poles Northbound from Dirksen to Saxon (east side). The Contractor is decorating every 4th pole. If there is a banner pole, the Contractor should skip it and put the decoration on the pole before or after it.
This includes the main intersections, which are Dirksen, Highbanks, Plantation and Saxon. These intersections may have the decorations attached to the large green traffic light poles.
The following are the attachments released regarding the above-mentioned solicitation:
Holiday Light Poles Location Map
If you should have any questions regarding this addendum, please do not hesitate to contact me by email sperry@debary.org or by phone at 386-601-0229.
Sincerely, Susan Perry, CPPB, CFSBO
City of DeBary, Purchasing Coordinator mailto:sperry@debary.org
06-25 - Holiday Light Display Services
Acknowledgment of Addendum No. 1 by Vendor/Contractor The Vendor/Contractor hereby acknowledges receipt of the following Addendum:
This addendum shall be completed and signed by an authorized representative and returned with the solicitation submittal. The Acknowledgement of the Addendum receipt will become an integral part of the solicitation document. In acknowledging receipt of this Addendum, the undersigned understands and accepts the foregoing solicitation changes and clarifications.
All other bid terms, conditions, and specifications as originally issued remain unchanged.
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