Historic Mitchelville Freedom Park Loop Road and Parking Area

The Town of Hilton Head Island in Beaufort County, South Carolina, is soliciting sealed proposals through an Invitation for Bid (IFB 2026-11) for construction improvements to the Historic Mitchelville Freedom Park Loop Road and Parking Area. The project involves removing and replacing the existing parking lot with new paved drive aisles, pervious paver parking stalls, stormwater management infrastructure, water and sewer utilities, and erosion control measures across approximately 3.7 disturbed acres. Deliverables include approximately 2,900 square yards of heavy-duty asphalt pavement, 600 square yards of pervious parking stalls, 2,026 linear feet of standard curb and gutter, comprehensive drainage infrastructure with reinforced concrete pipe ranging from 12 to 24 inches in diameter, and 325 linear feet of 8-inch PVC water main with fire hydrant assembly, all in accordance with plans and specifications prepared by Thomas and Hutton dated October 15, 2025. Qualified contractors must hold appropriate South Carolina state contractor licensing and maintain specified insurance levels including bodily injury coverage of at least $1,000,000 per person and property damage coverage of at least $350,000 per accident. The Town will award the contract to the responsive and responsible bidder offering the lowest overall cost, with evaluation based on bid price and compliance with submittal requirements including three client references, proof of licensing, non-collusion certifications, and compliance documentation. Electronic bids must be submitted via the Town's Procurement Portal by 5:00 PM Eastern Time on June 10, 2026, with public opening scheduled for 9:30 AM Eastern Time on June 11, 2026; the deadline for submitting questions is 5:00 PM Eastern Time on May 13, 2026. The anticipated project start date is August 1, 2026, with the contractor required to commence work within ten calendar days of receiving the Notice to Proceed.

The Town offers a 5% price reduction preference (up to $10,000 maximum) for certified local vendors during bid evaluation, and certified disadvantaged businesses receive preference in tied bid situations. All contractors and subcontractors must comply with the South Carolina Illegal Immigration Reform Act and participate in the federal E-Verify program to confirm employment authorization for all new employees. Bidders must demonstrate good faith efforts in recruiting and utilizing small and minority business enterprises (SMBEs) unless performing 100 percent of work with internal workforce, including submitting pre-award documentation such as a Good Faith Efforts Checklist, Non-Discrimination Statement, Outreach Documentation Log, and Proposed Utilization Plan, with written solicitation notices sent to potential SMBEs at least ten business days prior to the bid due date. Contractors awarded this contract must also secure a Town Business License from the Business Office and must submit a Contractor's Affidavit certifying that all labor, materials, and services have been paid in full before final payment is released. Bid surety in the form of a 5% bid bond is required for proposed costs exceeding $100,000, with performance and payment bonds at 100% of contract value also required for bids exceeding $100,000. No incumbent contractor information or existing infrastructure integration requirements are identified in the solicitation documents, and no specific budget allocation or award value range is provided, with final contract pricing dependent on individual contractor estimates for labor, materials, and equipment based on the detailed bid form line items.