HIPP NonFederal Home Repair Services

The City of Dallas is soliciting proposals through a formal Request for Proposals (RFP) to establish a two-year service contract with two optional two-year renewal periods for a qualified applicant to serve as the turnkey program administrator for the Home Improvement and Preservation Program (HIPP), which comprises three distinct components: Emergency Home Rehabilitation (EHR) providing grants up to $10,000 for emergency repairs, Dallas Tomorrow Fund (DTF) offering grants up to $20,000 for exterior code violations, and Major Systems Repair Program (MSRP) providing forgivable loans up to $24,000 for major system rehabilitation. The selected contractor will administer and implement all aspects of the HIPP program, including application intake, eligibility review, scope of work development, contractor management, property inspection (before, during, and after repairs), repair completion, and invoicing for single-family homeowners throughout Dallas with gross annual household income at or below 80 percent Area Median Income. Eligible services encompass mechanical, electrical, plumbing, and structural work such as HVAC replacement, electrical system repairs, plumbing replacements, roofing repairs, and exterior cladding restoration, with the program targeting at least 145 units using $3,900,000 in non-federal funds ($3,510,000 direct service delivery costs and $390,000 administrative costs not exceeding 10 percent of total funds). Applicants must be Texas-registered public or private nonprofit or for-profit entities with demonstrated capacity and paid staff to carry out eligible activities, and proposals will be evaluated on five criteria: Work Plan and Budget (30 points), Experience and References (30 points), DRIVE Policy compliance (20 points), Financial Capacity (10 points), and Staffing (10 points), for a total of 100 points. The proposal submission deadline is April 24, 2026, with submissions required electronically through the City's procurement portal at https://dallascityhall.bonfirehub.com/login, and services are anticipated to commence upon City Council approval with a potential 60-day transition period. Contractors must comply with the Dallas Living Wage requirement of $23.06 per hour for all general service contracts valued over $50,000, maintain records for seven years after project closeout, submit monthly progress and expenditure reports, and adhere to federal, state, and local statutory requirements including environmental and lead-based paint regulations applicable to home rehabilitation programs.

The solicitation includes significant set-aside provisions and restrictions requiring compliance with the City of Dallas DRIVE (Dallas Regional Inclusive Vendor Enterprise) Policy, which establishes aspirational Small Business Enterprise (SBE) participation goals across procurement categories with the HIPP contract subject to category-specific goals, and applicants must demonstrate good faith efforts to meet these SBE participation targets through certified subcontractors performing a Commercially Useful Function. Respondents must complete multiple compliance forms including SBE Affidavit (BEH-FRM-602), SBE Utilization Plan Commitment to Local Economic Impact (BEH-FRM-605), SBE Good Faith Effort Documentation (BEH-FRM-607), Prime Self-Performance Declaration (BEH-FRM-609), SBE Subcontractor Intent Form (BEH-FRM-610), Local Participation & Workforce Impact certification (BEH-FRM-604), and Engagement Score Past Commitment Form (BEH-FRM-606), with evaluation components allocating points for meeting or exceeding SBE goals, first-time contracting opportunities, local workforce impact, use of Dallas-Fort Worth suppliers or subcontractors, and documented community impact activities. Applicants may be disqualified for collusion, litigation with the City, noncompliance on prior agreements, financial instability, conflicts of interest, or suspension or debarment status within the last five years, and all responses must comply with federal HUD CDBG regulations (24 CFR Part 570), environmental requirements (24 CFR Part 58), uniform administrative requirements (2 CFR Part 200), State of Texas regulations, and City of Dallas policies. The total program budget is $3,900,000, with the selected contractor receiving cost-reimbursement compensation subject to a firm pricing commitment for acceptance within 180 days after bid opening, with the City paying invoices within 30 days of receiving correct and complete documentation. Contractors must demonstrate financial capacity to front operational and subcontractor costs during reimbursement lag periods and must obtain and maintain comprehensive insurance coverage throughout the contract term, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Business Automobile Liability ($500,000 combined single limit), Professional Liability ($1,000,000 per claim), and Cyber/Technology Network Liability ($1,000,000 per claim) with the City named as an additional insured, with certificates of insurance required within 15 days of award.