HHS0017818 Door Locks and Lock Parts

The Texas Health and Human Services Commission (HHSC) is requesting bids for door locks and lock parts for the Brenham State Supported Living Center under IFB HHS0017818, with bids due August 18, 2026 at 10:30 AM Central Time. An addendum with responses to questions was posted August 12, 2026.

The scope comprises eight line items of precision-machined lock components specified as BEST brand products or equal alternatives, including driver and bottom pins, pin chamber replacement caps, cylindrical locks, self-locking latches, padlocks, and uncombinated core cylinders, with quantities ranging from single units to one box of 3,840 cores. Bidders proposing non-BEST items must submit product literature for evaluation; failure to provide documentation may result in disqualification. Goods will be supplied to both HHSC and the Department of State Health Services (DSHS) under a blanket purchase order.

The estimated contract value is $30,000 for a one-year term, September 1, 2026 through August 31, 2027, with an option for HHSC to extend for up to one additional year at its sole discretion. Pricing must be firm, fixed, and all-inclusive of labor, materials, supplies, and delivery costs on an F.O.B. Destination basis with freight prepaid. Estimated delivery is 14 days after purchase order receipt. Deliveries are restricted to 8:00 AM–4:00 PM on specified dates, excluding 11:00 AM–1:00 PM, with vendors responsible for overtime, storage, and unloading charges.

Evaluation criteria are the bidder's ability to meet specifications and delivery requirements, past performance, and price, with award to the best-value respondent. Responses must include a completed HHS Solicitation Affirmations form (Exhibit A) and Pricing Sheet (Exhibit C), and may optionally include a HUB Subcontracting Plan. Submissions are accepted via email to pcsbids@hhsc.texas.gov, the HHS Online Bid Room, or overnight mail of a USB drive to the HHSC Procurement and Contracting Services office in Austin.