Heads of Beef and Pork and Processing for JWH

The West Virginia Department of Health and Human Resources, Bureau for Health and Health Facilities, specifically Jackie Withrow Hospital located in Raleigh County, is seeking an open-end contract for slaughterhouse services involving heads of beef and pork and associated processing. The procurement seeks approximately 20 heads of beef, 15 heads of pork, and 2,000 lbs of ground beef patties, with specific product requirements including USDA choice quality meat products such as top inside round beef roasts, chuck roasts, cubed beef steaks, stewed beef, beef patties, pork chops, and pork sausage. Vendors must provide detailed pricing on specified Pricing Pages and demonstrate sufficient inventory to fulfill contract requirements. The contract will be awarded to the vendor presenting the lowest grand total for requested items, with mandatory quarterly reporting and annual summaries. Key submission deadlines include a requirement for all questions to be submitted in writing by December 9, 2015, and final quotation responses due by December 18, 2015 at 12:00 noon. Evaluation criteria will emphasize lowest total pricing while meeting all specified product quality and processing specifications.

The solicitation includes a vendor preference policy that provides advantageous treatment for West Virginia-based vendors, with preferences scaled based on vendor location (highest preference for in-state vendors, followed by border state vendors). The contract appears to be potentially funded partially or wholly through federal funds, which may introduce additional compliance requirements. While no specific set-aside designations for disadvantaged enterprises are explicitly detailed, the vendor preference policy suggests some structural support for local businesses. The contract term is not definitively specified, though documents indicate a potential start date of January 1, 2016, with possible renewal options. No incumbent vendor information is provided, and no specific budget range or total contract value is disclosed in the available documentation. Vendors must be licensed by the West Virginia Department of Agriculture and may be required to provide performance bonds and comply with prevailing wage requirements as applicable.