HD City Vehicle Maintenance & Repairs

The City of Lubbock, Texas, located in Hunt County, is soliciting bids for comprehensive heavy-duty vehicle and equipment maintenance and repair services through Invitation to Bid No. 26-19380-AE. The procurement covers maintenance and repairs for four distinct vehicle and equipment categories: Class 6, 7, and 8 trucks (including aerial, trash, fire, and water trucks), Class 9 off-road equipment (tractors, backhoes, loaders, excavators, dozers, graders, scrapers, cranes), Class 0 trailers (utility, pipe, hay, equipment, crew, cargo), and various forklifts from manufacturers like Clark, Hyster, and Cat. Required services encompass extensive mechanical repairs including air conditioning, heating, axles, brakes, steering, suspension, transmissions, engines, electrical systems, and fuel systems. The pre-bid meeting is scheduled for December 31, 2025, at 10:00 a.m. via Zoom, with sealed bids due by January 15, 2026, at 3:00 p.m. Vendors must provide repair estimates within 24 hours at no charge, with tiered approval processes based on repair costs, and are required to use OEM-approved parts with a 12-month warranty. Evaluation criteria include references, insurance compliance, and the ability to provide comprehensive fleet maintenance across multiple vehicle types.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but it does include provisions favoring local businesses within Lubbock city limits. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice. Vendors must maintain extensive insurance coverage, including Commercial General Liability ($1M occurrence/$2M aggregate), Automobile Liability ($1M combined single limit), Garage Liability ($2M combined single limit), Garagekeepers Legal Liability ($1M per location), and Workers Compensation. The City reserves the right to award contracts to multiple vendors and does not guarantee minimum purchase volumes. Business hours must be available Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding City holidays, with secure vehicle storage required. While specific budget ranges are not disclosed, pricing must remain firm for 60 days and can be adjusted after six months based on Consumer Price Index or Product Price Index at the City's discretion.