Hauling Services

Solano County is seeking hauling services for road materials through an Invitation for Bid (IFB) issued by the Department of Resource Management, Public Works Division. The procurement covers transportation of road materials including asphalt cement, aggregates, SS-1 oil, and other non-asphalt materials from eight designated plant locations (Capay, Esparto, Madison, Cache Creek, Woodland, Napa, Lake Herman in Vallejo, and Sacramento) to four County Corporation Yards in Dixon, Vacaville, Fairfield, and Rio Vista. The contract period runs from January 1, 2026, through June 30, 2026, with an estimated total quantity of approximately 9,000 tons of materials to be hauled. Bidders must provide firm, fixed per-ton pricing for hauling and delivery services only, as the County will purchase materials separately from quarries or plants. Key requirements include submitting detailed bid sheets with pricing for each plant-to-yard route, providing company information, and offering potential prompt payment discounts. Bid questions are due by December 1, 2025, at 5:00 p.m., with responses provided by December 8, 2025. The final bid submission deadline is December 18, 2025, at 5:00 p.m. Pacific Time, with contractor selection scheduled for December 22, 2025.

The IFB does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with California State Division of Industrial Safety orders, OSHA, DOT, and California Vehicle Code requirements. Insurance requirements are comprehensive, including $2,000,000 in General Liability, $1,000,000 in Automobile Liability, and Workers' Compensation coverage. A local business preference is available, allowing local businesses within 5% of the lowest bid to match and receive award consideration. The County reserves the right to award contracts to multiple vendors and is not obligated to select the lowest bidder, but rather the most responsive and responsible bidder. While a specific budget range is not disclosed, the estimated material hauling volume of 9,000 tons over six months suggests a moderate-scale contract. Bidders must be registered with the County as vendors and hold necessary business licenses, with specific exemptions for prevailing wage requirements for deliveries to County corporation yards.