Grounds Maintenance for Creative Village

The City of Orlando's Procurement and Contracts Division is seeking a qualified contractor to provide comprehensive grounds maintenance services for the Creative Village area through RFP25-0469. The procurement covers eight distinct maintenance tracts encompassing various urban locations including Lake Dot, Downtown Recreation Center, Centroplex Garages, and surrounding properties managed by Economic Development. Required services include weekly mowing, edging, weeding, shrub and tree trimming, debris removal, pressure washing, mulching, irrigation system maintenance, pre-emergent herbicide spraying, and fire ant control. Proposers must demonstrate three years of similar work experience, including a single contract exceeding $50,000 per fiscal year servicing a minimum of 10 acres. The evaluation criteria will be weighted as follows: operating plan (35%), experience of proposer and management team (33%), veteran business enterprise participation (2%), and pricing (30%). Key procurement dates include a pre-proposal conference on August 12, 2025, at 10:00 am, with final proposals due on September 2, 2025, at 2:00 pm. The contract is structured for an initial three-year term with potential extensions up to five total years.

The solicitation includes specific requirements for veteran business enterprise participation and requires contractors to hold appropriate licensing for pesticide application and maintain commercial grounds maintenance equipment. Proposers must provide non-discrimination certifications, drug-free workplace documentation, and comply with state and local regulations. While no incumbent vendor is specifically identified, the contract is non-exclusive and subject to annual fiscal year funding appropriations. Contractors must provide comprehensive insurance coverage, including workers' compensation, automobile liability, and commercial general liability with specified minimum coverage limits. The contract allows for potential termination if funds are not appropriated, and invoices will be payable within 30 days of receipt, subject to department approval. Although the total contract value is not explicitly stated, the detailed pricing proposal includes line items for various maintenance activities with unit costs for weekly, daily, monthly, yearly, and per-occurrence services, along with hourly rates for standard and emergency irrigation system work. The scope covers maintenance across approximately eight urban tracts near Lake Dot, bounded by W Colonial Dr, I-4, and W Robinson St.