Grounds Maintenance and Irrigation

The Greater Orlando Aviation Authority is soliciting responses through an Invitation to Negotiate for comprehensive grounds maintenance and irrigation services at Orlando International Airport, with a pre-submittal meeting on November 18, 2026 and proposals due December 2, 2026. The Authority intends to award four separate 60-month performance-based contracts to four different respondents, though respondents may propose on multiple service areas. The Authority reserves the right to award single or multiple contracts for individual service areas, groups of service areas, or any combination.

The scope covers Cargo Road (about 167.21 acres across 43 service areas), Terminals A and B Landside Grounds (about 70.82 acres across 93 service areas), North Parking Lots, and South Parking Lots. Work includes mowing, edging, trimming, weeding, pruning, irrigation system maintenance, annual color installation and maintenance of approximately 42,500 plants with four seasonal replacements per year, mulch and pine bark or straw replenishment, trash and debris removal, tree removal, and soil analysis reporting. The contractor must furnish all labor, equipment, vehicles, materials, chemicals, permits, and licenses. Key personnel requirements include a full-time On-Site Manager with an Associate's Degree in Horticultural Science and five years of supervisory experience, at least two full-time Lead Irrigation Technicians with three years of experience, a Florida-Certified Pest Control Operator, and an International Society of Arboriculture-certified Arborist with five years of experience. The contractor maintains irrigation mainlines 8 inches in diameter or smaller and completes repairs within 24 hours. Deficiencies must be corrected within 2 business days, and unnecessary repetitive inspections incur $80.00 re-inspection fees. The Authority provides water, parking, and irrigation controller circuit cards at no cost.

The contract term is 60 months commencing on or about February 1, 2027. The Authority will pay only for services specifically authorized, satisfactorily performed, and accepted by its Authorized Representative. Service frequencies and quantities are estimates subject to adjustment. The attached service level schedule sets mowing cycles of every seven calendar days from April through October and every fourteen calendar days from November through March, with a 95 percent passing inspection rate for mowing and a 95 percent operational irrigation uptime target.

Questions are due November 23, 2026 at 8:00 p.m., with responses due November 25, 2026 at 4:00 p.m. A non-mandatory site visit occurs November 19, 2026 at 10:00 a.m. Proposals are due December 2, 2026 at 3:30 p.m., with bid opening at 4:00 p.m. the same day. Committee evaluation is scheduled for December 8, 2026, optional interviews for December 11, 2026, negotiations conclude by December 28, 2026, best and final offer evaluation occurs January 11, 2027, and Board approval is scheduled for January 20, 2027.