Grease Interceptors, Septic Tank and Wastewater Plant Facilities Pump-Out Services

The School Board of Lake County, Florida is issuing an Invitation to Bid (ITB 26-0129-KF949) to establish firm prices for grease interceptor, septic tank, and wastewater treatment plant pump-out services to be provided on an as-needed basis throughout the district. The procurement encompasses pumping and cleaning services for 123 grease interceptors (ranging from 750 to 4,500 gallons) across 51 learning sites, approximately eight wastewater treatment plant facilities with tanks ranging from 5,000 to 13,000 gallons, and associated maintenance services. Grease interceptors require pumping on varying schedules (quarterly, tri-annually, bi-annually, or annually), while wastewater treatment plant tanks require pumping and system inspections upon notification. All pricing must be firm throughout the initial three-year contract term and must include pumping, treating, transportation, and disposal of residuals. Qualified contractors must demonstrate a minimum of three years' experience with similar projects, maintain at least two pump trucks (including one with a minimum 3,600-gallon capacity), and carry comprehensive general liability insurance of $1,000,000, automobile liability insurance of $500,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. The bidding schedule includes a questions deadline of February 5, 2026, the last day for addenda on February 9, 2026, and sealed bids due February 18, 2026 at 2:00 PM EST via www.myvendorlink.com; award recommendations are scheduled for February 20, 2026, with final board action on March 23, 2026. Evaluation criteria focus on lowest responsive and responsible bidders, with the School Board retaining the right to cancel the contract with 30 days' written notice.

Local Lake County vendors may qualify for a maximum of five preference points if they meet specific criteria, including maintaining a fixed office in Lake County for at least twelve months, employing Lake County residents, and having paid Ad Valorem Taxes to the School Board; out-of-state bidders must provide a legal opinion regarding bidding preferences in their home state. All bidders must submit required documentation including proof of years in business, valid licenses, three references (with at least one from a public school system from the past two years), a Sworn Statement Under Florida Statutes Section 287.133(3)(a), a Non-Collusion Affidavit, Drug-Free Workplace Certification, and a Conflict of Interest Statement. Contractors must comply with E-Verify requirements, the Jessica Lunsford Act for background screening, federal and state labor laws, and submit a contractor affidavit certifying non-use of coercion for labor services. The School Board maintains a 45-day payment standard from invoice receipt, and price increases are not permitted during the initial contract term; any increases during renewal periods require documented manufacturer price increases submitted with minimum 30-day advance notice. No specific award value or budget range is disclosed in the solicitation materials; however, the initial contract term is three years with two optional one-year renewal periods, suggesting a substantial multi-year service commitment. A designated 24-hour emergency contact number must be provided by vendors to support emergency, hurricane, and disaster priority services as needed by the district.