26-0129-ITB-KF949_NOI.pdf

This Notice of Intent is issued by the School Board of Lake County, Florida regarding the award of Invitation to Bid 26-0129-KF949 for Grease Interceptors, Septic Tank and Wastewater Treatment Plant pump-out services. The procurement encompasses pumping and cleaning services for 123 grease interceptors ranging from 750 to 4,500 gallons across 51 learning sites, approximately eight wastewater treatment plant facilities with tanks ranging from 5,000 to 13,000 gallons, and associated maintenance services. Grease interceptors require pumping on varying schedules (quarterly, tri-annually, bi-annually, or annually), while wastewater treatment plant tanks require pumping and system inspections upon notification. The sealed bid deadline was February 18, 2026 at 2:00 PM EST via www.myvendorlink.com, with a questions deadline of February 5, 2026 and the final addenda issued on February 9, 2026. The School Board recommendation is scheduled for March 23, 2026. The initial contract term is three years with two optional one-year renewal periods.

The Notice of Intent identifies two recommended award recipients: Earthware America d/b/a SouthWaste Disposal, LLC for Lot 1 and American Pipe & Tank, Inc. for Lot 2, based on lowest responsive and responsible bidder evaluation criteria. Qualified contractors must demonstrate a minimum of three years' experience with similar projects, maintain at least two pump trucks (including one with a minimum 3,600-gallon capacity), and carry comprehensive insurance including $1,000,000 general liability, $500,000 automobile liability, and $1,000,000 professional liability coverage. All pricing must be firm throughout the initial three-year contract term and must include pumping, treating, transportation, and disposal of residuals. The School Board maintains a 45-day payment standard from invoice receipt, and price increases are not permitted during the initial contract term. Local Lake County vendors may qualify for a maximum of five preference points if they meet specific criteria including maintaining a fixed office in Lake County for at least twelve months and having paid Ad Valorem Taxes to the School Board. Bidders must comply with E-Verify requirements, the Jessica Lunsford Act, and federal and state labor laws, and must provide a designated 24-hour emergency contact number for priority services.