26-0129-ITB-KF949_Cost_Proposal.xlsx

This is a cost proposal form for an Invitation to Bid (ITB 26-0129-KF949) issued by the School Board of Lake County, Florida for grease interceptor, septic tank, and wastewater treatment plant pump-out services. The procurement is structured in two lots: Lot 1 addresses grease interceptor services with estimated annual quantities of 480,000 gallons for routine pump-outs, 10,000 gallons for emergency services, and 25 hours for additional maintenance; Lot 2 covers septic tank and wastewater treatment facilities with estimated annual quantities of 250,000 gallons for routine tractor-trailer pump-outs, 5,000 gallons for emergency tractor-trailer services, 27,000 gallons for routine 3,600-gallon capacity truck services, 5,000 gallons for emergency 3,600-gallon capacity truck services, and 25 hours for additional maintenance. The questions deadline is February 5, 2026, with the last addendum date of February 9, 2026, and sealed bids are due February 18, 2026 at 2:00 PM EST via www.myvendorlink.com. Award recommendations are scheduled for February 20, 2026, with final board action on March 23, 2026. The initial contract term is three years with two optional one-year renewal periods.

Unit prices on this cost proposal form are blank, indicating that bidders must complete pricing for all line items. All unit prices must include pumping, treating, transportation, and disposal of residuals, with emergency services defined as those provided before 8:00 AM, after 6:00 PM, or on weekends and holidays. Pricing must remain firm throughout the initial three-year contract term, with no price increases permitted unless documented manufacturer price increases are submitted with a minimum of 30 days' advance notice for renewal periods. The School Board will evaluate bids based on the lowest responsive and responsible bidders, with local Lake County vendors potentially eligible for up to five preference points if they meet specific criteria including maintaining a fixed office in Lake County for at least twelve months, employing Lake County residents, and having paid Ad Valorem Taxes to the School Board. The School Board retains the right to cancel the contract with 30 days' written notice and maintains a 45-day payment standard from invoice receipt.