Golf Range Equipment and Supplies : COOP - Catalog

Bergen County, New Jersey is soliciting sealed bids through its eProcurement platform, Bonfire, for a cooperative catalog procurement designated BC-BID-26-22 to furnish and deliver golf range equipment and supplies from multiple catalog vendors for a 24-month contract period commencing upon award. The procurement encompasses golf range equipment, equipment accessories, repair parts, and related supplies, including items such as Easy Picker bulk golf ball collecting equipment, Range Servant bulk ball dispensing machines, ball washer equipment, and range golf balls specifically designed for driving ranges. Bidders must be official distributors for any catalog offered and must provide electronic copies of current price sheets, websites, or catalog links with their bid submissions. Pricing shall be submitted as a percentage discount from the lowest price listed in each vendor's catalog, with the percentage discount remaining fixed throughout the 24-month contract term, though vendor price increases reflected in newly published catalogs will be honored. The contract contains no minimum order requirements and includes free shipping to Bergen County using agencies, with vendors compensated at the catalog price less the negotiated discount for each item purchased. Sealed bids must be submitted electronically by Thursday, April 23, 2026, at 12 Noon prevailing time, with specifications and all bid addenda available at no cost on the County's website; interested respondents are advised to check the website regularly from publication through bid opening for any addenda or updates. Required qualifications include compliance with New Jersey Statutes N.J.S.A 10:5-31 and N.J.A.C. 17-27 et seq., and vendors must provide installation and repair rates for both standard business hours and after-hours/weekend service along with delivery timeframes following order receipt.

There are no specific set-aside designations mentioned in the procurement documents; however, bidders must complete mandatory compliance certifications including New Jersey's Disclosure of Investment Activities in Iran form, Certification of Noninvolvement in Prohibited Activities in Russia or Belarus, Statement of Ownership Disclosure, and mandatory Affirmative Action Language documentation prior to contract award. Vendors must submit evidence of compliance with equal employment opportunity requirements through either a Letter of Federal Affirmative Action Plan Approval, Certificate of Employee Information Report, or completed Form AA-302, and must make good faith efforts to meet targeted county employment goals for minority and women workers. Contractors are required to maintain Comprehensive General Liability insurance of at least $1,000,000, Comprehensive General Automobile Liability insurance of at least $1,000,000, and Workers' Compensation Insurance at statutory limits with Employer's Liability of at least $500,000, with all policies naming Bergen County as an additional insured. All awarded contractors must pay an administrative fee of 1% of total sales volumes and submit quarterly sales reports on strict schedules with corresponding fee payments to the County of Bergen Division of Purchasing. No specific budget range, award value, or incumbent vendor information is specified in the solicitation documents. Bergen County reserves the right to accept or reject any or all bids, award items separately or in total to the lowest responsible bidder, waive minor irregularities, and terminate contracts upon 30 days' written notice for default or 60 days' notice for convenience.