11-NJCPA- Coop Admin Fee Schedule - Goods and Services.pdf
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- Solicitation number
- BC-BID-26-22
- Issued by
- Bergen County, New Jersey
About this file
This is an administrative fee schedule document for the New Jersey Cooperative Purchasing Association (NJCPA), which operates under the State Approved Cooperative Pricing System #CK04 and is associated with Bergen County. The document outlines the fee structure and reporting requirements for vendors awarded contracts through the NJCPA cooperative purchasing program. The related contract opportunity is for golf range equipment and supplies, designated as BC-BID-26-22, for a 24-month period commencing on the date of award. The scope includes golf range equipment, accessories, repair parts, and related supplies available through multiple catalog vendors.
All awarded contractors are required to pay an administrative fee of 1% of total sales volumes for which payment has been received. Vendors must submit quarterly sales reports and corresponding fee payments on a strict schedule: Quarter 1 reports due October 15th with payments due October 30th; Quarter 2 reports due January 15th with payments due January 30th; Quarter 3 reports due April 15th with payments due April 30th; and Quarter 4 reports due July 15th with payments due July 30th. Fees must be submitted by check payable to the County of Bergen and mailed to the Division of Purchasing. Respondents must offer prices lower than those ordinarily provided for county, municipal, and other governmental contracts as well as public educational institutions. Vendors failing to report accurately or submit reports by the specified due dates are subject to contract termination, and even vendors with zero sales must submit quarterly reports indicating no sales activity. An Excel spreadsheet will be provided to all awarded contractors for sales reporting purposes.
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Text version
New Jersey State Approved Cooperative Pricing System #CK04
NJCPA requests that respondents only respond if they offer prices lower than what they ordinarily offer on separate, county government, municipal government and other governmental and quasi-governmental organization contracts as well as public educational institution, public college or university, community college, vocational or technical school contracts.
Fees: The NJCPA charges awarded contractors an administrative or participation fee. These fees are based on the total vehicles ordered for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the NJCPA on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.
Quarter Quarter Period Report due to NJCPA Check due to NJCPA
Quarter 1 July 1st – September 30th October 15th October 30th
Quarter 2 October 1st – December 31st January 15th January 30th
Quarter 3 January 1st – March 31st April 15th April 30th
Quarter 4 April 1st – June 30th July 15th July 30th
It is the responsibility of the contractor to accurately report all sales to the NJCPA and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The NJCPA reserves the right to request sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales. Vendors need to list the name and contact information of the person responsible for submitting quarterly reports on the bottom half of the Vendor Contact Form. If this information changes during the award term, the vendor is responsible for updating the NJCPA with any such changes.
The fee amount is listed here for the convenience of the prospective respondent.
NJCPA Fee 1%
Fees shall be made payable by check issued to:
COUNTY OF BERGEN
and sent to:
County of Bergen, C/O Division of Purchasing One Bergen County Plaza, Room 370
Hackensack, NJ 07601
An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.
An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.
MRosen Cross-Out
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