Garage/Bay Doors Nicholas Co Locations Product and Install

The West Virginia Department of Administration Purchasing Division, specifically District Nine Highways, is seeking a vendor to procure and install nine garage and bay doors across multiple Nicholas County locations, including the Fenwick Main Building and Nicholas Fayette Diforce site. The solicitation (CRFQ DOT2500000044) requires commercial grade, insulated, steel construction slat roll doors with motorized openers, with specific dimensional requirements ranging from approximately 9' to 15' in width and height. Vendors must provide all necessary hardware, materials, and ensure full door functionality, while complying with federal and state building, mechanical, and safety codes. The procurement mandates a pre-bid meeting held on April 3, 2025, at 10:00 AM in Fenwick, WV, with technical questions due by April 11, 2025, and final bid submissions required by April 22, 2025, at 1:30 PM. Qualified vendors must have completed at least five similar projects, possess a valid contractor's license, and maintain appropriate insurance. The contract will be awarded to the lowest qualified responsible bidder based on overall lump sum cost, with vendors required to obtain necessary permits and provide a minimum one-year warranty on parts and labor.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though the state procurement documents suggest potential preference provisions for small, women-owned, and minority businesses. Vendors must be registered with the West Virginia Purchasing Division, potentially incurring a $125 registration fee. While specific budget ranges are not disclosed, the comprehensive nature of the project involves supplying and installing doors at multiple locations, which suggests a substantial contract value. The West Virginia Department of Health will provide supplementary support, including a forklift and operator if needed, and will handle final trim installation for modified rough openings. Potential bidders must electronically submit proposals through wvOASIS or via paper/facsimile to the Purchasing Division in Charleston, WV, with the understanding that the state reserves the right to waive minor bid irregularities and reject non-responsible vendors. The procurement is structured to ensure comprehensive door replacement and installation at state highway district facilities in Nicholas County.