CRFQ DOT2500000044 Inst to Vendors.pdf

This document is an "Instructions to Vendors Submitting Bids" file for a West Virginia state procurement opportunity issued by the Department of Administration, Purchasing Division. The solicitation (CRFQ 0803 DOR250000044) involves a mandatory pre-bid meeting scheduled for April 3, 2025 at 10:00am at 2982 Richwood Road in Fenwick, WV, with a bid submission deadline of April 11, 2025 by 10:00am and a bid opening date/time of April 22, 2025 at 1:30 PM. Vendors must strictly adhere to the detailed instructions, including attending the mandatory pre-bid meeting, or risk bid disqualification.

The solicitation requires vendors to submit bids electronically through wvOASIS or via paper/facsimile to the Purchasing Division in Charleston, WV. Key administrative requirements include proper registration with the West Virginia Purchasing Division (with a potential $125 fee), potential application of preference provisions for small/women-owned/minority businesses, and compliance with communication limitations during the solicitation period. The document emphasizes strict formatting requirements, allows for alternate models/brands with proper documentation, and reserves the state's right to waive minor bid irregularities and reject non-responsible vendors.