FY26-29 Facility Management Software with Maintenance and Support

The Illinois Department of Revenue (IDOR) is issuing a Request for Quote for Facility Management Software licenses with maintenance and support services for a three-year term from January 1, 2026, through December 31, 2028. The procurement seeks comprehensive facility management software solutions that include ongoing maintenance and technical support throughout the contract period. Submissions must be made exclusively in electronic format through the BidBuy system; paper submissions will not be accepted or considered. The deadline for quote submission is December 12, 2025. Vendors must demonstrate the capability to provide continuous software support and maintenance services, ensuring system availability and functionality for the State's facility management operations over the multi-year contract term. The solicitation requires compliance with all standard Illinois certification requirements, which establish 33 mandatory compliance certifications covering legal standing, ethical conduct, labor practices, workplace safety, and operational compliance.

All vendors, contractors, and subcontractors must comply with the State of Illinois' mandatory certification requirements as outlined in the Standard Illinois Certifications document, which apply throughout the entire contract duration and any renewal periods. Contractors must certify compliance at contract execution and maintain ongoing compliance, with recertification required by January 1 of each subsequent fiscal year for contracts exceeding one year in duration. These certifications are material conditions of the contract and must be included in all subcontracts used in performance. Compliance requirements encompass restrictions on default educational loans, prohibition of certain early retirement incentives, proper legal entity registration, collective bargaining obligations, criminal history restrictions, current debt payment status, environmental regulation compliance, anti-collusive bidding practices, domestic steel product usage for public works, drug-free workplace maintenance, equal employment opportunity standards, legal labor practices in foreign-made equipment, lead poisoning prevention compliance, cybersecurity directive adherence, and employment vacancy posting through designated state systems. Vendors providing false information or failing to maintain compliance are subject to sanctions including contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties. No specific budget range or award value has been disclosed in the available procurement documentation.