FY-25 IVHQ - Quarterly (Mar-Jun) Weekly Food Order - Brand Specific

The Illinois Veterans Home in Quincy is conducting a Request for Quote (RFQ) for a quarterly weekly food order of brand-specific items covering the period from March through June 2025. The procurement seeks 24 specific food items including branded products such as America's Catch catfish fillets, Brodie Meat Products pork loin fritters, General Mills products, Kellogg's wafers, Sara Lee baked goods, and Stouffer's prepared meals. Vendors must bid on all line items, with pricing required to include shipping and freight charges, and submit quotes through both paper submission and BidBuy electronic platform. The delivery schedule involves weekly Tuesday deliveries with a two-week lead time, excluding holidays, and estimated quantities that will be finalized based on actual institutional needs and funding. Interested vendors must complete the Standard Illinois Certifications form and comply with all state procurement requirements. The bid response deadline is February 10, 2025, with submissions to be directed to Summer Prenger, and vendors must enter their total quote price on the Item tab in BidBuy.

The state procurement opportunity appears open to all qualified vendors who can meet the comprehensive certification requirements outlined in the Standard Terms and Conditions V.23.2. Vendors must demonstrate compliance with various state regulations, including non-delinquency in state debt, environmental standards, anti-collusion provisions, and equal employment opportunity requirements. While no specific set-aside designations are explicitly mentioned, vendors must adhere to strict guidelines including maintaining $1,000,000 per occurrence in general commercial liability insurance and potential prevailing wage requirements. The contract is contingent upon appropriation of funds by the Illinois General Assembly, with the state reserving the right to terminate for cause or convenience with 30 days notice. Though specific budget ranges are not disclosed, the detailed food item list suggests a substantial quarterly procurement value for the Illinois Veterans Home. Record retention requirements mandate that vendors maintain documentation for 3-5 years depending on the funding source, with potential integration of federal funding sources as specified in award notices.