Fuel Station Inspection and Repair Services

The Washington State Department of Enterprise Services has issued a competitive solicitation (No. 12825) for statewide fuel station inspection and repair services targeting underground storage tanks (USTs), aboveground storage tanks (ASTs), fuel pumps, and related equipment across eight geographic regions. The contract will cover comprehensive services including regulatory inspections, compliance testing, remote diagnostics, routine servicing, and repair/replacement of fuel station infrastructure components. Eligible jurisdictions include Franklin, Grant, Grays Harbor, Chelan, and Yakima Counties, with services available to state agencies, higher education institutions, political subdivisions, and federally recognized tribes. Bidders can submit proposals for one or both service categories (inspections and repairs) by the November 25, 2025 deadline, with contract awards anticipated on January 7, 2026. Evaluation criteria include non-cost factors (200 points) and cost factors (800 points), with bidders required to demonstrate specific technical qualifications such as International Code Council certifications in tank testing, installation, and site assessment. Vendors must provide detailed documentation of employee certifications, response time commitments, and service performance standards, with potential disqualification for failing to meet minimum requirements.

The solicitation includes provisions for Washington Small Businesses and Certified Veteran-Owned Businesses, with reserved contract awards designed to facilitate their participation. Bidders are encouraged to develop diverse business inclusion strategies, with voluntary participation goals for minority-owned (MBE), woman-owned (WBE), veteran-owned (VOB), and Washington small businesses (SB). The contract will have a 48-month base term with a potential 12-month extension, allowing for a maximum 60-month contract period. Historical annual sales for similar services have ranged from $37,000 to $144,461, with a total historical spend of $612,681. A mandatory 1.5% vendor management fee will be applied to all contract sales, and replacement parts will be charged at cost plus a maximum 10% markup. Insurance requirements are extensive, including commercial general liability (minimum $2M per occurrence), workers' compensation, employers' liability, commercial automobile liability, professional liability, and pollution liability. Bidders must provide comprehensive documentation, including bidder certifications, references, pricing information, and a diverse business inclusion plan to be considered for award.