12825ExhC-BidPrice.xlsx

XLSX spreadsheet 1 MB Posted

Attached to
Fuel Station Inspection and Repair Services
Solicitation number
12825
Issued by
Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington

About this file

This is an Exhibit C - Bid Price document for a Washington State statewide contract for Fuel Station Inspection and Repair Services (Contract 12825). The contract covers comprehensive inspection and maintenance services for fuel stations across eight regions, involving underground storage tanks (USTs), aboveground storage tanks (ASTs), fuel pumps, and related equipment. The contract term is 60 months, divided into three periods: months 1-24, months 25-48, and months 49-60, with bidders able to bid on one or both service categories (Inspections and Repairs) and one or more of the eight defined regions. The total approximate number of fuel stations across Washington State is 685, with stations distributed across counties in regions such as East, South Central, North Central, Northwest, Southwest, West, North, and Puget Sound.

Pricing is structured with not-to-exceed (NTE) rates that include all costs, including vendor management fees and equipment. The bid price sheet requires detailed pricing for specific services like tank monitor site inspections, overfill equipment testing, line tightness testing, leak detector testing, and various other technical inspection and repair services. Labor rates are differentiated by time periods (straight time, overtime, weekends) and include travel time rates. Bidders must provide consistent pricing across all three contract periods, and any blank or non-responsive cells will result in disqualification. The evaluated price will be used to compare bids within each region, with mileage reimbursement following Washington State's Administrative & Accounting Manual guidelines.

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Other files

File Type Posted
12825SolAmd1.docx DOCX document
12825ExhB-ScoredNonCost.docx DOCX document
12825ExhF-DivBusPlan.docx DOCX document
12825ExhE-References.docx DOCX document
12825PreBid.pdf PDF
12825ExhA-BidderCert.docx DOCX document
12825-CompSol.docx DOCX document
12825ExhD-Contract(11-13-2025).docx DOCX document
12825ExhD-Contract.docx DOCX document
bidder-contracting-guide-DES.docx DOCX document

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Instructions

Exhibit C - Bid Price for Contract 12825 Fuel Station Inspection and Repair Services
General Instructions
Exhibit C – Bid Price identifies the services requested by eligible purchasers. Bidders must be able to provide all services listed.

Bidders must use this form to submit their pricing for evaluation. Attachments or references to other documents will be deemed non-responsive and be rejected. All rates submitted in this bid must be a not-to-exceed (NTE) rate that includes all costs, including Vendor Management Fees, equipment, and other fees. The prices submitted will be used in any forthcoming Contract.

Mileage: mileage will be paid in accordance with the Washington Office of Financial Management’s State Administrative & Accounting Manual (SAAM), Chapter 10.

No additional fees: Unless specified in Exh. D - Contract, no additional fees may be charged. The cost of testing materials, PPE, trade consumable supplies (ex: electrical tape, rags, screws) and other tools and equipment or other charges required to perform the requested service must be included in the bid price and cannot be invoiced as separate items.

Example Bids (Informational) Tab
Example Bids (Informational) includes examples of responsive and non-responsive bids. This is a resource to help complete this bid price sheet and will not be evaluated.
Bidder Information Tab
Provide the following information where requested:

Row 2: Fill in the business name Row 5: Using the drop-down menus, select the Category you wish to bid in. Bidders may choose one or both Categories.

Row 7: Using the drop-down menus, select the Regions you wish to bid in. Bidders may choose one or more Regions.

This tab provides additional details about each Region, including the the counties included in each Region and the approximate number of state agency/eligible contract user fuel stations in each county.

Category 1 and 2 Tabs
ALL BIDDERS, regardless of Category or Region, must complete all price sections. Bidders that leave cells blank or indicate N/A will be considered non-responsive and disqualified from further evaluation (see: Example Bids (Informational) tab). Bidders must provide rates for each item for months 1-24, months 25-48, and months 49-60 as outlined in the Bidder Instructions below. Prices are in US Dollars and should be listed in $0.00 format.

For Inspections Pricing (Cat 1) and Repairs Pricing (Cat 2) Column A "Item Number": Service identification number. This column cannot be altered.

Column B "Service Description": Describes the required service. This column cannot be altered.

Column C "Bid Unit": Describes the number of tests. This column cannot be altered.

Column D "Price (months 1 – 24)": Bidder must input the price per unit for each listed service that will be charged for the first twenty-four (24) months of the contract.

Column E "Price (months 25 – 48))": Bidder must input the price per unit for each listed service that will be charged for the second twenty-four (24) months of the contract.

Column F " Price (months 49 – 60)": Bidder must input the price per unit for each listed service that will be charged for the for the final twelve (12) month of the contract IF Bidder is eligible for an extension.

Column G "Total": Combines the rates from Column D "Price (months 1 – 24)", Column E "Price (months 25 – 48)", and Columns F "Price (months 49 – 60)" and indicates the cumulative cost of the service for the life of the contract. “Evaluated Price” combines the cumulative cost of all services and indicates the overall cost of the contract for the entire contract term. These columns auto-populates and cannot be altered. The Evaluated Price will be used for evaluation purposes against other bids in that Region.

Do NOT alter the tables or their formulas.

Example Bids (Informational)

Sample Bids (Informational) - Contract 12825 Fuel Station Inspection and Repair Services
Example of Responsive BidExample of NON-Responsive Bid
Inspection ItemsInspection Items
ItemService DescriptionBid UnitPrice

(months 1 - 24) Price (months 25 - 48) Price (months 49 - 60) Total Item Service Description Bid Unit Price (months 1 - 24) Price (months 25 - 48) Price (months

49 - 60)Total
1Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality)

Other names: Electronic Monitoring Systems Testing

(covers up to three tanks, with up to 9 sensors and 3 level gauge probes) each $283.00 $295.00 $310.00 $888.00 1 Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality) Other names: Electronic Monitoring Systems Testing

(covers up to three tanks, with up to 9 sensors and 3 level gauge probes)each$283.00$295.00$310.00$888.00
2Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality)

Other names: Electronic Monitoring Systems Testing

(more than 3 tanks at site) each $338.00 $354.00 $370.00 $1,062.00 2 Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality) Other names: Electronic Monitoring Systems Testing

(more than 3 tanks at site)each$338.00$370.00$708.00
3Overfill Equipment Testingeach$12.00$15.00$18.00$45.003Overfill Equipment Testingeach$12.00$15.00$18.00$45.00
4Line Tightness
Other names: Precision Line Testing, Pressurized Line Testingeach$65.00$72.00$80.00$217.004Line Tightness
Other names: Precision Line Testing, Pressurized Line Testingeach$65.00$72.00$80.00$217.00
5Leak Detector Testing
Other names: Automatic Line Leak Test, ALLD Test, MLLD Test, ELLD Test, PLLD Testeach$35.00$40.00$45.00$120.005Leak Detector Testing
Other names: Automatic Line Leak Test, ALLD Test, MLLD Test, ELLD Test, PLLD Testeach$35.00$40.00$45.00$120.00
6Fill/Spill Bucket Testingeach$10.00$12.00$15.00$37.006Fill/Spill Bucket Testingeach$10.00$12.00$15.00$37.00
7Tank Top or Transition Sump Testing
Other names: Containment Sump Testing, Secondary Containment Testeach$120.00$136.00$150.00$406.007Tank Top or Transition Sump Testing
Other names: Containment Sump Testing, Secondary Containment Testeach$120.00$136.00$150.00$406.00
8Cathodic Protection Testing
Other names: Cathodic Test, CP Test, Galvantic or Impressed Current System Testeach$428.00$470.00$500.00$1,398.008Cathodic Protection Testing
Other names: Cathodic Test, CP Test, Galvantic or Impressed Current System Testeach$428.00$470.00$500.00$1,398.00
9Tank Test
Other names: Precision Tank Test, Tank Tightness Testeach$350.00$387.00$423.00$1,160.009Tank Test
Other names: Precision Tank Test, Tank Tightness Testeach$350.00$387.00$423.00$1,160.00
10Air to Liquid Ratio Testing
Other names: A/L Testing, V/L Testing, Volume to Liquid Testing, TP 201.5 Testeach test point$12.00$15.00$18.00$45.0010Air to Liquid Ratio Testing
Other names: A/L Testing, V/L Testing, Volume to Liquid Testing, TP 201.5 Testeach test point$12.00$15.00$18.00$45.00
11Static Pressure Decay Testing
Other names: Static Pressure Test, Decay Test, Pressure Decay, Low Pressure Test, TP 201.3 Testsystem$251.00$275.00$298.00$824.0011Static Pressure Decay Testing
Other names: Static Pressure Test, Decay Test, Pressure Decay, Low Pressure Test, TP 201.3 Testsystem$251.00$275.00$298.00$824.00
12Dynamic Back Pressure Testing
Other names: Blockage Test, TP 201.4 Testsystem$126.00$143.00$159.00$428.0012Dynamic Back Pressure Testing
Other names: Blockage Test, TP 201.4 Testsystem$126.00$143.00$159.00$428.00
13Static Torque Adaptors Swivel Test
Other names: Toque Test, PT201.1B Testeach$12.00$15.00$18.00$45.0013Static Torque Adaptors Swivel Test
Other names: Toque Test, PT201.1B Testeach$12.00$15.00$18.00$45.00
14Tank Tie Test (no ground breaking)
Other names: TP 201.3C Testeach$0.00$0.00$0.00$0.0014Tank Tie Test (no ground breaking)
Other names: TP 201.3C Testeach$0.00$0.00$0.00$0.00
15Drop Tube Integrity Test
Other names: Drop Tube Test, Drop Tube Leak Test, TP 201.1C/D Testeach$35.00$40.00$42.00$117.0015Drop Tube Integrity Test
Other names: Drop Tube Test, Drop Tube Leak Test, TP 201.1C/D TesteachN/AN/AN/A$0.00
16Pressure Vacuum Valve Test
Other names: PV Test, Vent Test, TP 201.1E Testeach$110.00$118.00$130.00$358.0016Pressure Vacuum Valve Test
Other names: PV Test, Vent Test, TP 201.1E Testeach$110.00$118.00$130.00$358.00
TravelTravel
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$75.00$78.00$82.00$235.001Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThoursee attachedsee attachedsee attached$0.00
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST All state recognized holidays hour $75.00 $78.00 $82.00 $235.00 2 Overtime Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshoursee attachedsee attachedsee attached$0.00
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$75.00$78.00$82.00$235.003Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThoursee attachedsee attachedsee attached$0.00
EVALUATED
PRICE$7,855.00EVALUATED
PRICE$6,679.00

Example of Responsive Bid Example of NON-Responsive Bid

Maintenance and Repair RatesMaintenance and Repair Rates
ItemDescriptionBid UnitPrice
(months 1 - 24)Price
(months 25 - 48)Price
(months 49 - 60)TotalItemDescriptionBid UnitPrice
(months 1 - 24)Price
(months 25 - 48)Price
(months 49 - 60)Total
LaborLabor
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$75.00$78.00$82.00$235.001Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$75.00$82.00$157.00
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST All state recognized holidays hour $105.00 $125.00 $151.00 $381.00 2 Overtime Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshour$105.00$125.00$151.00$381.00
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$125.00$151.00$179.00$455.003Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThourN/AN/AN/A$0.00
TravelTravel
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$20.00$28.00$34.00$82.001Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThoursee attachedsee attachedsee attached$0.00
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST All state recognized holidays hour $20.00 $28.00 $34.00 $82.00 2 Overtime Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshoursee attachedsee attachedsee attached$0.00
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$20.00$28.00$34.00$82.003Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThoursee attachedsee attachedsee attached$0.00
EVALUATED
PRICE$1,317.00EVALUATED
PRICE$538.00

Bidder Information

Bidder Information
Bidder Name
Category Bidding (Bidders may choose one or both categories)
CategoryCategory 1 - InspectionsCategory 2 - Repairs
Region(s) Bidding (Bidders may bid on one or more Regions)
RegionsReg. 1
EastReg. 2
South CentralReg. 3
North CentralReg. 4 NorthwestReg. 5
SouthwestReg. 6
WestReg. 7
NorthReg. 8

Eastern

Number of Fuel Stations* (Informational)(* this is an approximate number of stations based on data published by the Washington State Department of Ecology as of May 2025)
RegionCountyAgencyCUA elegibleTotal
EastAdams123
EastAsotin000
EastFerry011
EastGarfield000
EastLincoln202
EastPend Oreille044
EastSpokane131932
EastStevens202
EastWhitman178
Total193352
S CentralBenton134
S CentralColumbia000
S CentralFranklin314
S CentralKittitas617
S CentralWalla Walla224
S CentralYakima61420
Total182139
N CentralChelan8715
N CentralDouglas000
N CentralGrant6814
N CentralOkanogan000
Total141529
NWClallam41317
NWJefferson033
NWKitsap42226
NWMason066
Total84452
SWClark54449
SWCowlitz3811
SWKlickitat044
SWSkamania000
SWWahkiakum000
Total85664
WestGrays Harbor01414
WestLewis31114
WestPacific235
WestThurston113243
Total166076
NorthIsland011
NorthSan Juan044
NorthSkagit2810
NorthWhatcom279
Total42024
Puget SoundKing17244261
Puget SoundPierce63642
Puget SoundSnohomish34346
Total26323349

All WA State 113 572 685

Inspection Pricing (Cat 1)

Inspection Pricing (Category 1)
Do NOT alter the tables or their formulas. Do NOT delete any unused tables/Regions.
Inspection Items
ItemService DescriptionBid UnitPrice

(months 1 - 24) Price (months 25 - 48) Price (months

49 - 60)Total
1Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality)

Other names: Electronic Monitoring Systems Testing

(covers up to three tanks, with up to 9 sensors and 3 level gauge probes)each$ - 0000
2Tank Monitor Site Inspection and Certification (includes monitor/controller and probes, sump sensor/vacuum/pressure functionality, tank annular sensor functionality)

Other names: Electronic Monitoring Systems Testing

(more than 3 tanks at site)each$ - 0000
3Overfill Equipment Testingeach$ - 0000
4Line Tightness
Other names: Precision Line Testing, Pressurized Line Testingeach$ - 0000
5Leak Detector Testing
Other names: Automatic Line Leak Test, ALLD Test, MLLD Test, ELLD Test, PLLD Testeach$ - 0000
6Fill/Spill Bucket Testingeach$ - 0000
7Tank Top or Transition Sump Testing
Other names: Containment Sump Testing, Secondary Containment Testeach$ - 0000
8Cathodic Protection Testing
Other names: Cathodic Test, CP Test, Galvantic or Impressed Current System Testeach$ - 0000
9Tank Test
Other names: Precision Tank Test, Tank Tightness Testeach$ - 0000
10Air to Liquid Ratio Testing
Other names: A/L Testing, V/L Testing, Volume to Liquid Testing, TP 201.5 Testeach test point$ - 0000
11Static Pressure Decay Testing
Other names: Static Pressure Test, Decay Test, Pressure Decay, Low Pressure Test, TP 201.3 Testsystem$ - 0000
12Dynamic Back Pressure Testing
Other names: Blockage Test, TP 201.4 Testsystem$ - 0000
13Static Torque Adaptors Swivel Test
Other names: Toque Test, PT201.1B Testeach$ - 0000
14Tank Tie Test (no ground breaking)
Other names: TP 201.3C Testeach$ - 0000
15Drop Tube Integrity Test
Other names: Drop Tube Test, Drop Tube Leak Test, TP 201.1C/D Testeach$ - 0000
16Pressure Vacuum Valve Test
Other names: PV Test, Vent Test, TP 201.1E Testeach$ - 0000
Travel Time
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$ - 0000
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshour$ - 00
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$ - 0
EVALUATED

PRICE

Repair Pricing (Cat 2)

Repair Pricing (Category 2)
Do NOT alter the tables or their formulas. Do NOT delete any unused tables/Regions.
Maintenance and Repair Rates
ItemDescriptionBid UnitPrice
(months 1 - 24)Price
(months 25 - 48)Price
(months 49 - 60)Total
Labor
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$ - 0000
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshour$ - 0000
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$ - 0000
Travel Time
1Straight Time
Mon - Fri, 6:00 AM - 5:00 PM PSThour$ - 0
2Overtime

Mon - Thur, 5:01 PM - 7:59 AM PST Fri, 5:01 PM - 12:00 AM PST

All state recognized holidayshour$ - 0
3Weekends
Sat, 12:01 AM - Mon, 7:59 AM PSThour$ - 0
EVALUATED
PRICE0

Summary

Cat 1
RegionEvaluated Price
East
South CentralERROR:#REF!
North CentralERROR:#REF!
NorthwestERROR:#REF!
WestERROR:#REF!
SouthwestERROR:#REF!
NorthERROR:#REF!
Puget SoundERROR:#REF!
Cat 2
RegionEvaluated Price
EastERROR:#REF!
South CentralERROR:#REF!
North CentralERROR:#REF!
NorthwestERROR:#REF!
WestERROR:#REF!
SouthwestERROR:#REF!
NorthERROR:#REF!
Puget SoundERROR:#REF!

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