Fuel - petroleum - oil - lubrication bid FY-2026- FY2028

Barrow County Schools Transportation Department in Georgia is soliciting competitive bids for a three-year fuel, petroleum, oil, and lubrication supply contract spanning July 1, 2025, through June 30, 2028. The procurement seeks qualified vendors to supply diesel fuel (Ultra Low Sulfur Diesel), gasoline (87 EPA Conventional with 10% Ethanol), bulk long drain oil (15W40), bulk synthetic transmission fluid (Transynd meeting Allison warranty requirements), and bulk red HD extended life coolant. All products must meet Federal Government specifications and ASTM standards per Colonial Pipeline requirements, with pricing based on daily market pricing aligned with OPIS Net Contract Average with no markup and all delivery charges separately itemized. The selected vendor or vendors must provide weekly sales representative visits, coordinate scheduled pickups and deliveries with the Transportation Department Shop Foreman, accommodate emergency deliveries including after-hours and weekend service, and maintain inventory monitoring systems at no additional charge. Delivery will be made to the Transportation Department at 266 Hal Jackson Road, Winder, Georgia 30680. Bids are due by 9:00 AM on July 23, 2025, via email to barbara.puckett@barrow.k12.ga.us, with bid opening scheduled for 2:30 PM on July 14, 2025. Evaluation criteria include vendor history, references, reliability, price, product availability, and overall value, with the board reserving the right to award by line item, category, or in entirety to one or multiple vendors.

The procurement documents do not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the solicitation materials. The contract may be terminated with 30 days' written notice for lack of performance. Upon award, vendors must provide certificates of insurance including $1,000,000 combined single limit automobile liability, $2,000,000 general aggregate comprehensive general liability, and statutory Worker's Compensation coverage, along with a contractor affidavit and non-collusion affidavit. No specific budget range or award value is disclosed in the available solicitation documents.