FUEL FARM STORAGE SYSTEM MAINTENANCE AND REPAIR at DESTIN-FORT WALTON BEACH AIRPORT (VPS)

The Okaloosa County Board of County Commissioners is seeking proposals for fuel farm storage system maintenance and repair services at the Destin-Fort Walton Beach Airport (VPS). The comprehensive contract involves maintaining thirteen above-ground fuel storage tanks with a total capacity of 301,700 gallons, including an oil-water separator and waste tank. Services include preventive maintenance, inspections, testing, cleaning, and emergency repairs for a fuel facility servicing six airlines (Allegiant, American, Avelo, Delta, Southwest, and Sun Country) with approximately 825,000 gallons of monthly Jet-A fuel volume. Proposals must be submitted electronically through OpenGov by 3:00 p.m. CST on January 28, 2026, with a final question deadline of January 8, 2026. The contract will be effective upon execution and run for three years with options for two additional one-year renewals. Evaluation criteria will assess proposals across five categories: Approach (20 points), Maintenance and Repair Plan (20 points), Organization and Staffing Experience (25 points), Cost/Pricing (25 points), and Industry References/Past Performance (10 points), totaling 100 possible points.

The contract is fully federally grant-funded under Grant #23PLN65, requiring compliance with federal regulations including Davis-Bacon prevailing wage requirements and Equal Employment Opportunity provisions. Contractors must provide 24/7 on-call service with four-hour emergency response times and next business day response for normal requests. Extensive insurance requirements include Commercial General Liability ($25,000,000 on-airport, $5,000,000 off-airport), Environmental/Pollution Liability ($5,000,000), Business Automobile ($5,000,000), and Workers' Compensation. The contractor must maintain a performance bond from a surety rated no less than "A" by a national rating agency. Compensation will be based on proposed hourly rates for services, with parts to be ordered and installed at cost plus a maximum five percent mark-up. While no specific set-aside designations are mentioned, the comprehensive requirements suggest the need for a highly specialized and experienced fuel farm maintenance contractor with significant technical capabilities and financial stability to manage this critical airport infrastructure.