Formal/General Fire Department Uniforms and Accessories

The City of Tucson Fire Department (TFD), Golder Ranch Fire District (GRFD), and Northwest Fire District (NWFD) seek to establish an annual requirements contract for the purchase of formal uniforms, general uniforms, and accessories for approximately 1,140 combined commissioned personnel across the three jurisdictions (TFD: 645 personnel; GRFD: 250 personnel; NWFD: 245 personnel). The procurement encompasses a comprehensive range of uniform classifications, including Class A formal attire for significant occasions, Class B professional wear for public events, Class C non-operational attire, and Class D everyday shift work uniforms, along with associated accessories such as patches, insignia, nameplates, belts, ties, hats, jackets, and ancillary items. The selected contractor must provide both in-person and online web-based ordering capabilities with real-time employee account tracking functionality for uniform orders and stipend balance management, with stipends varying by agency (TFD: $400 annually; GRFD: $1,000 annually; NWFD: $750 annually). Items may be picked up at the contractor's place of business or delivered F.O.B. Destination Freight Prepaid to various agency locations. Contractors must maintain reasonable inventory across full ranges of men's and women's sizes, deliver standard items within ten business days and optional items within fourteen days, and provide repairs, alterations, embroidery, and silk-screening services prior to delivery. Evaluation will be based primarily on price, followed by method of approach and qualifications and experience. A non-mandatory pre-submittal meeting was scheduled for April 9, 2026 at 11:00 a.m. via Microsoft Teams; the question submission deadline was April 13, 2026 at 2:00 p.m.; and proposals were due April 27, 2026 at 2:00 p.m. through the City's online bidding system.

The contract is estimated at approximately $900,000 annually based on historical usage ($300,000 per agency), though actual orders are not guaranteed as items will be purchased on an as-needed basis with no minimum volume requirement. Contractors must maintain commercial general liability, commercial automobile liability, workers' compensation, and professional liability insurance with specified minimum limits. The contract is structured as an annual requirements agreement with a one-year initial term and potential renewal for up to four additional one-year periods. Federal compliance requirements apply, including restrictions on telecommunications and video surveillance equipment from covered foreign entities (Huawei, ZTE, Hytera, Hikvision, and Dahua), adherence to Executive Order 11246 for equal employment opportunity, suspension and debarment compliance, prevailing wage requirements for contracts exceeding $100,000, and Section 3 employment and economic opportunity provisions for HUD-assisted activities requiring that at least 25 percent of labor hours be performed by low- and very low-income Section 3 workers with an additional 5 percent by Targeted Section 3 workers. The solicitation documents do not identify specific incumbent vendors or current contractors, though approved vendor lists are referenced in agency-specific uniform resource guides including Split Arrow Customs, Mr. Tees, Jeri's Uniforms, RM Custom Leather, Bear Factory, and Jets Embroidery. Pricing proposals must include all costs associated with providing uniforms, accessories, services, materials, labor, embellishment, packaging, handling, transportation, and delivery, with contractors required to provide either fixed percentage discounts off manufacturer price lists or reduced net pricing schedules accompanied by copies of applicable catalogs or web addresses for verification.