Food Services Camp Rilea

The Oregon Military Department (OMD) is seeking a food service contractor for the Camp Rilea Training Complex located near Warrenton, Oregon. The Request for Proposals (RFP #259999B003) requires a primary food and beverage service provider to support multiple facilities, including the main dining facility (Building 7210) and six barracks buildings with kitchens. The contractor must provide comprehensive meal services including breakfast, lunch, dinner, and event catering for military training, meetings, and functions, with the capacity to serve between 20 and 320 people across various locations. Proposals are due February 19, 2025, by 10:00 AM, with a pre-proposal virtual meeting scheduled for February 6, 2025, at 10:00 AM via Microsoft Teams. The initial contract term is one year, with potential for four one-year renewals, totaling a maximum of five years. Key requirements include providing meals not exceeding $12.90 per person, maintaining Oregon Food Handlers Cards, submitting detailed sample menus conforming to Army 14-day menu requirements, and ensuring a minimum 2,500 calorie per day diet for training personnel.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, but it does require contractors to have a Unique Entity Identifier (UEI) number and clear the Excluded Parties List System (EPLS) search. The current incumbent appears to be Service Care of America, Inc., which has been providing food services at the facility and passed a recent food service inspection with a compliance score of 97. The facility can accommodate approximately 1,400 personnel, with about 100 full-time staff working year-round, and expects over 9,000 troops between April and September 2025, including National Guard units, Police and SWAT groups, Wild Land Fire teams, and ROTC/JROTC units. The maximum contract amount is set at $1,000,000, with previous years' billings ranging from $658,587 to $788,413. The contractor must provide all food supplies, cleaning supplies, paper products, and necessary materials, with the OMD handling equipment maintenance and smallware replacements. The contract is federally funded and requires comprehensive insurance coverage, including Commercial General Liability and Automobile Liability.