Food Service - Large Equipment, Term Contract

Awarded State & local contract opportunity

Solicitation number
4125AH
State
Florida
Responses due

Opportunity facts

Jurisdictions
UNSPSC codes
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Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida is seeking a term contract for Food Service Large Equipment through Bid 4125AH, scheduled to run from July 1, 2025, through June 30, 2026, with potential three-year renewal options. The procurement seeks to establish a percentage discount contract for large food service equipment, with vendors providing fixed percentage discounts from manufacturer published price lists for delivered, uncrated, and set-in-place equipment. Bidders must submit two copies of current manufacturer price lists and will be evaluated based on offering the highest fixed percentage discount that provides the lowest net cost to the school district. Key deliverables include equipment ordered on an as-needed basis for replacement, renovations, or new construction, with no minimum order requirements and all items including freight and delivery costs. Bid responses are due by May 7, 2025, at 2:00 PM, with questions accepted until May 2, 2025, and board approval anticipated on June 24, 2025. Vendors must electronically submit proposals through VendorLink and include comprehensive documentation such as Bidder's Qualification Statements, USDA certifications, and a Confidential Material Statement. Evaluation criteria focus on the most responsive, responsible bidder offering the highest percentage discount that ensures the lowest net cost.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must be registered to do business in Florida with an active status and comply with federal and state regulations. While no incumbent vendors are identified, the bid indicates an average historical expenditure of $343,079.79 for food service large equipment over the previous five years, which suggests a substantial potential contract value. A 5% Bid Bond is required based on the historical spending amount, and vendors must provide manufacturer authorizations and current price lists. The contract allows for potential additions of items and requires vendors to submit updated price lists to both the Food and Nutrition Services Department and the Purchasing Department, with price revisions becoming effective only after submission and approval. The procurement appears designed to provide flexibility for the school district in acquiring large food service equipment through a comprehensive, competitive bidding process that prioritizes cost-effectiveness and vendor responsiveness.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to establish a percentage (%) discount from Manufacturer's Published List(s) for delivered, uncrated and set in place of large food service equipment. Such Manufacturer's Published Price List(s) must be common to and accepted by the industry in general. The list must be printed, properly identified, and dated as to issuance of effectiveness. Revised published price lists may be used as a means of price adjustment in the event of an industry wide change as evidenced by the issuance of revised lists by the manufacturer. The award of this bid shall be made by line item (manufacturer) to the responsive, responsible bidder offering the highest fixed percentage discount off each Manufacturer's Published Price List(s), calculated to provide the lowest net cost to the School District. Bidder(s) must include with bid submission, two (2) copies of the Manufacturer's Published Price List for each brand he or she is bidding for price verification. Awarded vendor(s) will be responsible to ensure updated price lists are sent to the Food and Nutrition Services Department and the Purchasing Department. Revised prices shall not become effective until revised lists are submitted to the Purchasing Department and the Food and Nutrition Services Department under vendor cover letter identifying the applicable contract agreement number (bid number). Vendor cover letter price lists must be dated, signed, and submitted to the Purchasing Department as well as the Food and Nutrition Services Department for review and approval. Food service equipment will be ordered on an "as needed" basis for the replacement of existing equipment, renovations, or placement in new construction. Please read the TERMS AND CONDITIONS referencing the required BID BOND. No minimum order requirement of any bid item will be allowed. If necessary, the School Board reserves the right to add any items(s) to this bid as permanent. Bidder(s) should not provide or include fixed percentage discounts from other School Board bid awards, from Florida State Contracts, or any other awarded contract. All items ordered from this bid shall include all freight and delivery costs. Please read the attachment named Bid 4125AH Food Service Large Equipment - TERMS & CONDITIONS, then print out the attachment named Bid 4125AH Food Service Large Equipment - REQUIRED FORMS, read the specifications, complete the forms, then download "Bid 4125AH Food Service Large Equipment - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2023) was conducted to determine if their use would be economically advantageous to the District.

Files

File Type Posted
Award_Notification_Bid_4125AH_Food_Service_Large_Equipment_Term_Contract.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_TABSHEET.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_TABSHEET.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4125AH_Food_Service_Large_Equipment_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4125AH_Food_Service_Large_Equipment_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4125AH_Food_Service_Large_Equipment-_REQUIRED_FORMS.pdf PDF
Bid_4125AH_Food_Service_Large_Equipment-_REQUIRED_FORMS.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4125AH_Food_Service_Large_Equipment-_REQUIRED_FORMS.pdf PDF
Bid_4125AH_Food_Service_Large_Equipment_-_TERMS_AND_CONDITIONS.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4125AH_Food_Service_Large_Equipment-_REQUIRED_FORMS.pdf PDF
Bid_4125AH_Food_Service_Large_Equipment_-_TERMS_AND_CONDITIONS.pdf PDF
Food_Service_Large_Equipment_Bid_4125AH_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
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