Flow Monitor Maintenance Program

The City of St. Petersburg, Florida (located in Pinellas County) has issued Invitation for Bid (IFB) 26-242 for a Flow Monitor Maintenance Program requiring a single qualified vendor to provide preventative maintenance services, repairs, and replacement parts for thirty (30) city-owned Triton+ flow monitors and twenty (20) rain gauges at high-inflow locations identified by the City. The selected contractor must perform minimum routine on-site maintenance twice monthly, generate weekly reports twice weekly, and respond to service requests within forty-eight hours during normal business hours with after-hours availability as needed. Key deliverables include data collection, analysis, and reporting via Portable Document Format (PDF) or Excel Spreadsheet to ensure continuous operational functionality of all monitoring devices. Vendors must demonstrate a minimum of three (3) years of experience in flow monitor and rain gauge services, provide three (3) professional references, maintain comprehensive insurance coverage (including one million dollars commercial general liability per occurrence, two million dollars aggregate; one million dollars commercial automobile liability combined single limit; workers' compensation as required by Florida law; and one million dollars errors and omissions insurance per occurrence), and be registered with the Florida Department of State Division of Corporations. A designated account manager must be available during normal business hours to oversee implementation, servicing, reporting, and issue resolution. The deadline for submitting questions is May 8, 2026, with all bid submissions required electronically through the OpenGov Procurement portal by May 19, 2026, at 3:00 p.m. The initial contract term is three (3) years from execution, with renewal options for two (2) additional one-year periods available under mutually agreed terms and conditions.

The City of St. Petersburg requires certified Business Enterprise (BE) participation, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), and Woman Business Enterprise (WBE) designations. Prime contractors must complete either the Letter of Intent to Perform as a Subcontractor/Supplier form for identified BE firms or the Business Enterprise Good Faith Efforts form (Form B) documenting good faith efforts to recruit BE subcontractors if participation goals are not met. The Subcontractor Summary Spreadsheet must accompany all bid submissions, with up to eighty (80) percent of contract work permissible for subcontracting, limited to first and second-tier subcontractors unless otherwise specified. Subcontractor changes and substitutions are prohibited after contract award except under seven specific circumstances including contractor failure to execute agreements, inadequate licensing, bankruptcy, ineligibility, failure to perform, unsatisfactory work quality, or substantial project delays. No incumbent contractor or budget range is specified in the procurement documents. All responsive bidders must submit a Bid Bond equal to five percent of the total bid amount and, if awarded, execute a Performance and Payment Bond equal to one hundred percent of the contract value within ten consecutive calendar days of written notice of award. Cost proposals require unit pricing for preventative maintenance covering fifty-two weekly reporting cycles, hourly rates for as-needed maintenance and repairs estimated at one thousand forty (1,040) hours per year (including all labor, on-site services, tools, equipment, travel, and overhead), and pricing for flow monitor and rain gauge parts and equipment with applicable discounts.