Flooring and Wallcovering Services

The City of Charlotte, North Carolina (Mecklenburg County) issued Request for Proposals 269.2026.195 on April 9, 2026, for comprehensive Flooring and Wallcovering Services with a proposal due date of May 1, 2026, at 3:00 p.m. through the Bonfire e-Procurement Portal. This procurement encompasses as-needed systemwide flooring and wall covering services for more than 180 city-owned or operated buildings totaling 4.4 million square feet of office space, including installation, removal, reclamation, and recycling of vinyl flooring, tile, carpet, rubber and linoleum, wood products, wallpaper, and related materials. Selected vendors must demonstrate adequate capacity to provide all-inclusive services and maintain firm pricing throughout the contract duration unless otherwise specified, with compensation structured as hourly rates and time-and-materials or fixed lump sum pricing. A non-mandatory pre-proposal conference was scheduled for April 24, 2026, at 9:00 a.m. via Microsoft Teams, with written questions due by April 17, 2026, at 3:00 p.m., or by April 28, 2026, at 3:00 p.m. following the conference. Evaluation criteria consist of Qualifications, Experience, and Approach (40 points); Cost Effectiveness and Value (40 points); Capacity (10 points); and Acceptance of the Terms of the Contract (10 points). Proposals will remain valid for 180 calendar days from the due date, and submissions must include the Proposal Submission Form, Debarment Certification, References Form (minimum three to five client references demonstrating comparable experience), unit pricing on the Price Schedule, Bonfire submissions, Contract Exceptions Form, CBI Form 3 (Subcontractor/Supplier Utilization Commitment), and Anti-Lobbying Certification.

The City's Charlotte Business INClusion (CBI) Program encourages participation by minority-owned, women-owned, and small business enterprises (M/W/SBEs), though a goal waiver has been noted for this particular solicitation; all M/W/SBEs must be currently certified with the City as of the proposal opening date to receive credit, and proposers must maintain stated participation levels throughout contract duration. All vendors must be registered in good standing with the North Carolina Secretary of State at the time of submission and must register with the City's vendor registration system prior to contract execution and payment. The City reserves the right to award contracts covering all or a portion of the listed services and may reject any or all proposals, waive formalities and technicalities, and re-solicit the RFP if necessary. All invoices must include purchase order and contract numbers and be submitted within sixty days of service completion to avoid forfeiture of payment rights. Insurance requirements vary by scope of work but generally include commercial general liability, workers' compensation, and errors and omissions coverage, with all intellectual property rights, work product, and data generated under the contract vesting exclusively to the City of Charlotte. No specific budget ceiling or award value range was disclosed in the available solicitation documents.