Flooring and Installation Services

The Washington State Department of Enterprise Services (DES) has issued a competitive solicitation (No. 29223) for comprehensive Flooring and Installation Services across 42 counties and numerous cities and census-designated places in Washington State. The procurement covers two primary categories: Category 1 (Carpet) and Category 2 (Hard Surface Flooring), which include carpet tiles, rolled carpet, luxury vinyl plank/tile, and rubber flooring, along with associated installation services and minor site repairs. Bidders must demonstrate key personnel have at least three years of relevant industry experience and meet specific customer service standards, including responding to quote requests within one business day and completing on-site consultations within 14 calendar days. Evaluation will be comprehensive, incorporating non-cost factors (250 points), cost factors (800 points), and additional points for Executive Order 18-03 compliance, with a total of 1,100 possible points. Critical procurement dates include a pre-bid conference on February 6, 2025, question submissions due by February 18, 2025, bid submissions due by March 14, 2025, apparent successful bidder announcement on April 15, 2025, and anticipated contract award by June 12, 2025.

The solicitation includes specific set-aside opportunities for Washington Small Businesses and Certified Veteran-Owned Businesses, with up to two main awards and one reserved award per geographic region per category. The contract will be divided into six geographic regions: Olympic, Northwest, Southwest, South Central, North Central, and Eastern. Vendor requirements include maintaining comprehensive insurance coverage, including $2M commercial general liability, workers' compensation, and other specified policies. The contract includes a 1.25% vendor management fee and allows for use by Washington state agencies, institutions of higher education, political subdivisions, federal agencies, public benefit nonprofits, and federally recognized tribes. Historical annual sales data indicates approximately $1.8 million in total sales, with 2023 sales reaching $2.17 million across various customer types. Pricing will be based on MSRP with fixed percentage discounts, and the initial contract term is 60 months with a potential 12-month extension based on performance metrics.