29223_ExhibitB_BidderQualifications.docx

EXHIBIT B – BIDDER QUALIFICATIONS

Type/print full legal name of bidder company

Instructions:

Note: Bidders must follow the instructions outlined in this Exhibit. Unless Enterprise Services, at its discretion, determines that a bidder’s variance from these instructions is immaterial or timely corrected, Bids that do NOT follow these instructions will be deemed to be nonresponsive and rejected.

1. Add bidder’s business name above and follow the instructions below.

2. Review and respond to all questions. ALL bidders must respond to REQ IDs 1-8. Bidders submitting a bid for the following categories must also respond to the following:

· Category 1: REQ IDs 9.

· Category 2: REQ IDs 10.

3. Provide a written response that addresses how the bidder meets or exceeds each requirement in the Written Response column.

· Bidder’s Commitments. Please note that, if bidder is awarded a contract, the bidder’s responses to some of the performance requirements below (e.g., customer service) will be incorporated to the resulting contract. Accordingly, bidder is cautioned to state only commitments that bidder can meet throughout the term of the contract. An awarded bidder (i.e., contractor) who is not able to meet such commitments throughout the contract term will be subject to contract termination for breach of contract and damages. Please see Exhibit D – Contract.

4. Bidders written response to the Performance Requirements will be assessed as follows:

· Bidders written response to the Environmental Requirements (REQ ID 3-10) will be considered “Excellent added value” and awarded 100% of the available points if answered in full.

5. Submit the exhibit as a Microsoft Word without modifying the formatting. If you need to print out this document for any reason, please note that it is Legal 8.5” x 14”.

Stated Business Need

To meet the minimum acceptable standard [0%]: Each of the Bidder’s key personnel who will be supporting the resulting contract, if awarded, each must demonstrate at least 3 years of relevant industry experience.

Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Added value: In the written response, demonstrate added value to the state by listing that exceeds the minimum acceptable standard above:

(a) Years of Industry Experience: list the number of years.

(b) Professional Certifications: list any relevant professional certifications in this industry, publications or professional associations the person is active in.

Example: NAFTC Installer Certification (or equivalent)

Written Response Required. Provide as much information as needed to address the Performance Requirement and Stated Business Need.

Key Personnel Installer:

(a) Years of Industry Experience:

(b) Professional Certifications:

To meet the minimum acceptable standard [0%]: Bidder must provide:

(a) Contractor shall acknowledge Purchaser job quote requests within one (1) business day of request and, within three (3) business days, schedule a job quote request with Purchaser (e.g., schedule site visit),

(b) Contractor shall, unless otherwise agreed upon by Purchaser, meet on site with Purchaser to consult and measure within fourteen (14) calendar days of Purchaser’s job quote request,

(c) Contractor shall, unless otherwise agreed upon by Purchaser, provide to Purchaser a full and complete job quote within twenty-one (21) calendar days of Purchaser’s job quote request,

(d) Contractor will alert purchasers at a minimum of two (2) business days when items ordered are backordered.

(e) Contractor shall be available to answer Customer Service calls and emails during typical business hours: 8 a. m. - 5 p.m. Pacific Time, Monday through Friday.

Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Added value: In the written response, demonstrate added value to the state by offering excellent and timely customer acknowledgement, onsite consult for development of quote and provision of a completed job quote that provide better service than the minimum acceptable standard above.

Written Response Required. Provide as much information as needed to address the Performance Requirement and Stated Business Need.

(a) Customer Acknowledgment of Purchaser Job Quote request scheduled within business days

(b) Onsite Consultation meeting within calendar days of Purchaser’s job quote request.

(c) Complete Job Quote Provided within calendar days of Purchaser’s job quote request.

(d) Notification of backorders sent to customer within business days.

(e) Availability of customer service:

Bidder meet the following environmental and technical specifications:

Compliance may be demonstrated by submitting:

· Test data demonstrating that the product does not contain >100 ppm fluorine, or

· Documentation that the product is Red List-free based on an Environmental Product Declaration or Health Product Declaration (EPD or HPD), or

· Documentation of another third-party verified EPD or HPD stating that the product is PFAS-free or does not contain more than 100 ppm fluorine, or Documentation of Cradle to Cradle certification v3.1 or newer at the Gold level or higher.

List and provide compliance document(s) being used:

· Be certified low-emitting per CA 01350 (as described above), and Not contain intentionally added methylene chloride or perchloroethylene.

List and provide compliance document(s) being used:

List products offered that are not made from tire-derived recycled rubber:

Please provide environmental benefit claims:

· Be free of coal fly ash and polyvinyl chloride (PVC or “vinyl”) or other chlorinated polymers

· Be a solution-dyed product, a manufacturing process where colored dye is thoroughly mixed into the liquid fiber solution before fibers are extruded

· Not be marketed as antimicrobial or claim as such

· The manufacturer of the product must have an active take-back program for its products and must publicly report on the effectiveness of the effort on an annual basis

· All carpet must have a minimum TARR rating of 2.8.

· Carpet cushions must not exceed 1,000 parts per million for additive flame retardant materials, contain no post-consumer recycled foam, be at least 7/16” thick, and have a minimum density of 6 pounds

· Not require the periodic use of floor finish/polish, strippers/removers, sealants, or maintainers; including, but not limited to vinyl composite tile (VCT)

· All Solid Vinyl Tile, Luxury Vinyl Tile (LVT), and Luxury Vinyl Plank (LVP) must have a wear layer of at least 12 mil and meet ASTM F1700

· All Homogenous Sheet Vinyl must have a thickness of at least 2mm and meet ASTM F1913

· All Heterogeneous Sheet Vinyl must have a wear layer of at least 10 mil and meet ASTM F1303

· All Linoleum Sheet Flooring must be at least 2mm thick and meet ASTM F2034

· All Rubber Floor Tile must be at least 1/8” thick and meet ASTM F1344

· Certified by the Forest Stewardship Council (FSC) (for wood, bamboo, etc.)

Return this exhibit to Procurement Coordinator at:

DESContractsTeamCedar@des.wa.gov

29223 – FLOORING AND INSTALLATION - EXHIBIT B-BIDDER QUALIFICATIONS PAGE 2

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