29223_QA1_2.7.25.docx

[Question & Answer #[Insert number]1] [Insert Contract Title]Flooring and Installation Services - [Insert Contract Number]29223

This document is posted to capture the questions received during the question & answer period for 29223 – Flooring and Installation Services[insert contract number] [insert contract title]. This document is the official response to the questions received.

[Pick one] No questions or responses included in this document require any change to the solicitation document, this document stands alone.

---OR---

Questions or responses included in this document require changes to the solicitation documents. The solicitation has been updated in o [document] on WEBS as detailed in the below table.[document title] and all changes are detailed below [or short summary here].

Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.

[Insert name here]Kara Wells [Insert phone number here] [Insert team e-mail here]DESContractsTeamCedar@des.wa.gov

This solicitation aims to encourage competition and create opportunities for small businesses within each region. By dividing the awards across six regions, DES can foster a more inclusive and competitive environment. This approach enables more localized service bidders to participate, which can result in better service quality and responsiveness to regional needs.

Please note that bidders are not restricted from bidding on multiple regions. If your firm can provide services to more than one region, ensure your firm submits bids for each region your firm can serve.

No

Can you explain the reasoning for the Tech Spec Detail Criteria for carpet? Why has MOD ratio been eliminated and why is no nylon required in certain categories.

When the solicitation was initially posted as an RFI, feedback from the vendor community indicated that the TARR ratings and MOD ratios were too restrictive.

After careful consideration and discussions with our customers, prior to posting we decided to honor this request and adjusted the TARR rating requirement accordingly.

Consequently, some MOD ratio requirements have been eliminated, and nylon is no longer required in certain line items.

No

· Instructions - Row 50 please update to just say Exhibit B Specifications and delete rows AD-AH.

· Instructions – Row 51 please update to say Exhibit B Specifications.

· Instructions - Row 69 please update to just say Exhibit B Specifications and delete row AD.

· Instructions – Row 70 please update to say Exhibit B Specifications.

· Instructions – Row 53 please update to say Exhibit A Bidder Certification

· Instructions – Row 72 please update to say Exhibit A Bidder Certification

A. Define the market basket please B. In the market basket, do we enter only 1 product per line item? What if we have more than one product that fits the category, do we add lines?

C. You are only looking for one product per sub category in the market basket?

D. So the market basket is limited then?

E. Is the installed price just labor or labor and material?

F. So everything on the additional product page will apply the same MSRP discount per category?

G. For scoring are you taking combined cost of all products or just the lowest cost item overall?

H. Is DES only looking for the best priced flooring that meets the required specs or a large variety or selection of products for stakeholders?

I. In this case, you would win with a single item at the lowest price and not multiple selections. Is the that the intention of this contract?

J. This leads to limited selection for the State entities, which have many different aesthetic needs A. The market basket is used to score bidders on an even playing field by comparing the prices of specific items. Each bidder is required to enter one product per line item in the market basket, which will then be used to determine the lowest price for scoring purposes. This method ensures fairness in the evaluation process.

B. Please provide one product per line item. The market basket will only be a snapshot of what is offered.

C. Yes, only one product per line item for the market basket.

D. The market basket is limited to specific items for scoring, and it does not represent the full range of products that will be available on the contract. The market basket is a representation of the MSRP catalog. For a broader selection, bidders can utilize the additional products tab in the bid price document to list all the products they offer if they become the successful bidder.

E. The installed price is labor and material. Please keep in mind prevailing wage requirements when completing installed price items.

F. The Additional Products List has a column that you can provide for MSRP discounts for different manufacturers. The pricing for the contract is based on an MSRP discount percentage, which applies (and can vary based on manufacturer) to all items listed in the additional products tab.

G. The price, with appropriate PCB and recycled material discounts, will be added for all line items for a total price for materials, and a total price for installed price. Information about scoring can be found on page 11 of the Competitive Solicitation Document.

H. Additional information, and potential updating of the Exhibit C – Bid Price, will be provided in subsequent Q&A document.

I. Additional information, and potential updating of the Exhibit C – Bid Price, will be provided in subsequent Q&A document J. Additional information, and potential updating of the Exhibit C – Bid Price, will be provided in subsequent Q&A document No

(Rev5/8/2023)

(Rev5/8/2023) image1.png