29223_Specifications.docx

SPECIFICATIONS AND SCOPE OF SERVICES

This provides an overview of the mandatory Specifications for Flooring and Installation Services.

1. COMPLIANCE WITH INDUSTRY STANDARD:

· PRODUCTS: Bidder has qualifying products that meet at least one of the following specifications:

i. Greenhealth Approved Silver or higher carpeting certification, or

ii. Health Production Declaration (v.2.0 or newer) with all substances characterized and screened at or above 1000 ppm, or

iii. Possess a fully disclosed Declare label that is Red List Free at 100 ppm, and with no proprietary information claimed for any ingredient above 1000 ppm.

2. THIRD PARTY SPECIFICATIONS:

· Listed below are the specifications that Bidders are expected to have as a certification of products. The links provided are for reference only and are not meant to be exhaustive, only as a guide to bidders.

i. Carpet and Rug Institute Green Label Plus Green Label Plus - The Carpet and Rug Institute (carpet-rug.org)

ii. SCS FloorScore FloorScore® | SCS Global Services

iii. SCS Indoor Advantage Gold Indoor Air Quality Certification | SCS Global Services

iv. UL GREENGUARD GOLD GREENGUARD Certification | UL

v. Blue Angel (for flooring adhesives) The Blue Angel Certified Wood Flooring | BOEN

vi. Coal Fly Ash Free-Information on this topic can be found here: Coal Ash Basics | US EPA

vii. PFAS Free-Information on this topic can be found here: PFAS in Building Materials - Green Science Policy Institute

viii. Cradle to Cradle Certified or Material Health Certificate Home - Cradle to Cradle Products Innovation Institute (c2ccertified.org)

ix. NSF/ANSI 140 Carpet (Silver, Gold, or Platinum) NSF/ANSI 140 - Sustainability Assessment for Carpet Brochure | NSF

x. Certified Environmental Product Environmental Product Declarations | The EPD Registry™ | Digital EPD Databases | EPD for World Construction Products and Materials

xi. Health Product Declaration (HPD) HPD Collaborative | The Material Health ToolSuite (hpd-collaborative.org)

xii. ILFI Declare Red List Free The Red List - International Living Future Institute (living-future.org)

3. Scope of Services:

· CUSTOMER SERVICE REQUIREMENTS. (Updated to match responses on Exhibit B – Bidder Qualifications)

i. Contractor shall be available to answer Customer Service calls and emails during typical business hours: 8 a. m. - 5 p.m., Monday through Friday, with afterhours contact information also provided for emergencies whenever possible.

ii. Contractor shall return Purchasers’ calls and emails within two (2) business days.

iii. Contractor shall meet on site when requested to consult and measure within fourteen (14) business days and shall provide a quote, unless otherwise agreed, within twenty-one (21) business days.

iv. Contractor shall alert Purchaser no later than two (2) business days when items ordered are backordered.

v. Contractor shall confirm upon order placement: Purchase Order Number; Purchaser’s preferred delivery method, back up delivery method, delivery address, and any special instructions.

· INSTALLATION REQUIREMENTS. Notwithstanding any provision to the contrary, Contractor shall ensure, as part of the Flooring Preparation and Installation that the project site is ready and suitable for installation of the floorcovering.

i. Contractor shall obtain, as required, electrical certification(s), Plumbing certificate, License(s), and/or Permits, etc. as well as any drawings needed to obtain those permits.

ii. Product installations must be performed by manufacturer-authorized personnel and meet manufacturer-documented specifications.

iii. Subfloor Preparation: Contractor shall inspect and ensure the subfloor is properly prepared, leveled, and free of moisture before installation. Any necessary repairs or adjustments to the subfloor must be completed prior to installation.

iv. Environmental Conditions: Contractor must ensure that environmental conditions (e.g., temperature, humidity) are within the manufacturer's recommended range during installation. Use of dehumidifiers or other equipment to maintain proper conditions as needed.

v. Material Storage: All flooring materials must be stored in a climate-controlled environment before installation to prevent damage or warping. Materials must be acclimated to the installation environment per manufacturer specifications.

vi. Quality Control Inspections: Regular quality control inspections must be conducted throughout the installation process. Inspections should be documented, and any issues identified must be addressed immediately.

vii. Adhesives and Fasteners: Contractor must use manufacturer-approved adhesives and fasteners for the installation of flooring materials. Ensure proper application techniques are used to achieve optimal results.

viii. Joint and Seam Treatments: Proper treatment of joints and seams to ensure they are sealed and finished according to manufacturer specifications. Use of appropriate products and techniques to prevent gaps and ensure a smooth finish.

ix. Post-Installation Care: Contractor must provide written detailed instructions for post-installation care and maintenance of the flooring. Conduct a final walkthrough with the Purchaser to review care and maintenance procedures.

· SCHEDULING INSTALLATION. Schedules will be agreed upon between the Purchaser and the Contractor and will follow the below guidelines at a minimum.

i. If there will be a delay or cancellation in the agreed upon schedule, Contractor must provide notice to the Purchaser two (2) business days in advance. For example, if schedule date is on a Monday, then Contractor must give notice to Purchaser on the Thursday before.

ii. Contractor will report any delivery delay whatsoever to the Purchaser, as well as its cause, within two (2) hours after Contractor is able to reasonably determine there will be a delay; the report will be provided to Purchaser by telephone or e-mail. Contractor will keep Purchaser fully informed and will take all reasonable action in eliminating the cause of delay.

· NEWLY INSTALLED PRODUCTS. Purchaser will evaluate the performance of newly installed products for fifteen (15) business days after installation. If the performance is unsatisfactory, the Purchaser will immediately contact the Contractor for corrective action and resolution. Resolution of performance problems may result in:

i. Repair or other action to correct the problem including training or modifications made to the Purchaser’s satisfaction; and/or

ii. The replacement of the products with the same brand and model at no additional cost (including delivery and installation) to the Purchaser.

· PRODUCT DISPOSAL

i. All existing flooring materials must be taken to either a recycling facility that accepts the materials for recycling or a proper disposal facility. Recycling means turning any manufacturer’s old flooring materials or components into new materials or other consumer products.

ii. At Purchaser’s request, Contractor shall provide proof of reclamation or an explanation of why product couldn’t be recycled.

iii. The State reserves the right to request a quarterly report on the amount of materials that were recycled, incinerated, and/or landfilled.