Floor Covering & Installation Services

Awarded State & local contract opportunity

Solicitation number
ITB-2025-3058
State
Florida
Responses due

Opportunity facts

Jurisdiction
Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Volusia County, Florida has issued Invitation to Bid (ITB-2025-3058) for comprehensive Floor Covering & Installation Services, seeking qualified contractors to provide full-scale flooring solutions for its educational facilities. The procurement covers site preparation, installation, and materials for three primary floor covering types: carpet, vinyl composition tile (VCT), and rubber textured stair treads, with rigorous specifications for material quality and performance. Contractors must demonstrate expertise in educational facility flooring, including detailed requirements such as 100% continuous filament nylon carpet with specific density, pile thickness, and anti-microbial treatments. The bid requires comprehensive documentation of installation processes, quality control measures, and adherence to industry standards, with mandatory site preparation including debris removal, subfloor preparation, and environmental condition verification. The solicitation was released on March 6, 2025, with bids due on March 26, 2025, at 2:00 PM EST, targeting a three-year contract term with potential two-year renewal options. Procurement will be managed by Buyer Jennifer Deveaux, with the district serving approximately 61,400 students across 45 elementary schools, 12 middle schools, 9 high schools, and multiple alternative education sites.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Four potential bidders were identified: Albert Flores, Inc. from Maitland, Certified Finishes, Inc. from Orlando, Spectra Contract Flooring from Longwood, and Williams FloorCenter, Inc. from Orange City. The Notice of Intended Decision indicates three vendors will be recommended for award: Williams FloorCenter, Inc., Spectra Contract Flooring, and Certified Finished, Inc., with total bid values ranging from $385,300 to $849,623. The anticipated annual expenditure for this contract is $400,000, with unit pricing established for various floor covering materials and installation services. Vendors must provide comprehensive insurance certificates, background screening information, and comply with all district and state procurement regulations. The contract will be awarded on a firm-fixed pricing basis, with prices remaining constant for the initial three-year period, and the School Board reserving the right to adjust quantities and purchase items on an as-needed basis.

Opportunity text

As posted by the source.

3.1 Scope: The successful Bidder(s) shall be responsible for providing all necessary installation, labor, materials, tools, equipment, repairs, and other services required for the installation of new floor coverings as specified herein, at the prices outlined during the term of the agreement. These services will be provided on an as-needed basis by the District. The performance of the successful Bidder(s) must comply with the specifications outlined in this document. Non-compliance with these requirements may result in rejection of the Bid or cancellation of the award. 3.2 The bid consists of the following. a.) Site Preparation: • Clear all existing floor coverings (if applicable), debris, and any additional obstacles that may interfere with the installation process. • Ensure the subfloor is properly prepared, including cleaning, leveling, and patching any defects. • Verify that environmental conditions (temperature, humidity, etc.) are suitable for floor covering installation. b.) Floor Coverings: • Provide high-quality floor coverings as specified. • Floor covering materials must meet or exceed industry standards for durability, performance, and safety in commercial settings. • The floor types include, but are not limited to: A. Carpet B. Vinyl C. Rubber Textured Stair Tread c.) Quality Control: • Ensure all floor covering installations are completed cleanly, efficiently, and professionally with no defects in workmanship. • Provide a warranty covering both materials and installation. • Conduct a final inspection with District representatives upon project completion to ensure all work meets quality standards. • The awarded Contractor will collaborate closely with designated District personnel throughout each project. d.) Installation Requirements: • The District has established the following guidelines for floor covering materials and installation techniques. • Carpet Materials: o Must be tufted yarn or solution-dyed nylon carpet intended for general educational facilities use as an interior finish as certified by the Department of Agriculture and Consumer Services Commodity Testing Laboratory, as conforming to the specifications for the Florida Department of Education Product Evaluation Program. o Pile fiber: shall consist of 100% branded soil hiding and static resistant continuous filament nylon with a pile weight of 28 oz. per sq. yd. minimum. o Backing: shall be 100% synthetic material for both primary and secondary backings; 100% synthetic unitary backing is acceptable. o Carpet fiber shall be 100% continuous filament soil-hiding nylon with integral anti-static and anti-microbial treatments. o Face Construction: textured loop. o Density: 8,000 or greater. o Finished Pile Thickness: 0.123-inch maximum. o Gauge: 1/8". o Total Weight: 61.0 oz. / yd or greater. o Performance Characteristics: o Flammability: o ASTM E662 (NFPA 258), Specific Optical Density of Smoke Generated by Solid Materials: Passes,

Files

File Type Posted
NOID_&_Bid_Tab.pdf PDF
NOID_&_Bid_Tab.pdf PDF
Bidder_List.pdf PDF
Bidder_List.pdf PDF
Attachment_R_-_Price_Schedule_Submittal_Form_final.xlsx XLSX spreadsheet
Attachment_S_-_Vendor_Questionnaire_final.xlsx XLSX spreadsheet
ITB-2025-3058_Floor_Covering__Installation.pdf PDF
Attachment_S_-_Vendor_Questionnaire_final.xlsx XLSX spreadsheet
Attachment_R_-_Price_Schedule_Submittal_Form_final.xlsx XLSX spreadsheet
ITB-2025-3058_Floor_Covering__Installation.pdf PDF

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