Attachment_S_-_Vendor_Questionnaire_final.xlsx
XLSX spreadsheet 47 KB Posted
- Attached to
- Floor Covering & Installation Services
- Solicitation number
- ITB-2025-3058
- Issued by
- Volusia County, Florida
About this file
The document is a Vendor Questionnaire for Invitation to Bid #ITB-2025-3058 issued by the School Board of Volusia County, Florida, seeking comprehensive floor covering and installation services. The solicitation requests detailed responses from potential vendors regarding their experience in K-12 educational facility flooring, with bids due on March 26, 2025, at 2:00 PM EST. The contract aims to secure floor covering services for the district's approximately 66 schools, covering installation of carpet, vinyl composition tile (VCT), and rubber textured stair treads. The procurement targets a three-year contract with potential two-year renewal options, managed by Buyer Jennifer Deveaux.
The anticipated annual expenditure for this contract is $400,000, with unit pricing established for various floor covering materials and installation services. The bid will be awarded on a firm-fixed pricing basis, with three vendors (Williams FloorCenter, Inc., Spectra Contract Flooring, and Certified Finishes, Inc.) recommended for award with total bid values ranging from $385,300 to $849,623. Vendors must provide comprehensive insurance certificates, comply with district and state procurement regulations, and demonstrate expertise in educational facility flooring, including specific requirements for carpet materials such as 100% continuous filament nylon with anti-microbial treatments, density specifications, and performance characteristics. The School Board reserves the right to adjust quantities and purchase items on an as-needed basis.
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Other files
| File | Type | Posted |
|---|---|---|
| NOID_&_Bid_Tab.pdf | ||
| NOID_&_Bid_Tab.pdf | ||
| Bidder_List.pdf | ||
| Bidder_List.pdf | ||
| Attachment_R_-_Price_Schedule_Submittal_Form_final.xlsx | XLSX spreadsheet | |
| ITB-2025-3058_Floor_Covering__Installation.pdf | ||
| ITB-2025-3058_Floor_Covering__Installation.pdf | ||
| Attachment_S_-_Vendor_Questionnaire_final.xlsx | XLSX spreadsheet | |
| Attachment_R_-_Price_Schedule_Submittal_Form_final.xlsx | XLSX spreadsheet |
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Text version
Sheet1
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
Invitiation to Bid # ITB-2025-3058 Floor Covering & Installation Services Bid Due Date: March 26, 2025, 2:00 PM EST Buyer: Jennifer Deveaux Attachment "S" - Vendor Questionnaire
| Questions | Vendor Response | |
| Can you provide detailed examples of your experience in providing comprehensive floor covering and installation services to K-12 educational institutions, specifically highlighting projects similar in scope and size to those required by the School Board of Volusia County, FL? Include information on the types of flooring materials installed, the scale of the projects, and any unique challenges you encountered and overcame. | ||
| What certifications and qualifications do your key personnel possess that are relevant to floor covering installation in educational settings? | ||
| Please describe your approach to subfloor preparation, including specific techniques for cleaning, leveling, and moisture mitigation. How do these methods ensure optimal performance of the flooring materials and how do you adapt your approach for different building conditions and flooring types? | ||
| What is your process for removing and disposing of existing flooring materials in compliance with local, state, and federal regulations? How will you ensure minimal disruption to school operations during this process, and what safety measures do you implement to protect students, staff, and the environment? | ||
| Describe your expertise in applying sealants, adhesives, and bonding agents compatible with various flooring materials. How do you determine the most appropriate products for different areas considering factors such as foot traffic, moisture levels, and potential chemical exposure? | ||
| What is your capability to implement custom floor patterns, designs, and logos? Please provide examples of similar work you have completed for other educational institutions, including any innovative or complex designs you have successfully executed. | ||
| Detail the range of environmentally friendly and low-VOC (Volatile Organic Compounds) flooring options you offer. What specific benefits do they provide in terms of indoor air quality, durability, and long-term cost-effectiveness? | ||
| Describe your approach to providing emergency flooring services for urgent issues or safety concerns. What is your typical response time, and how would you prioritize requests from the School Board of Volusia County, FL? Provide examples of how you have handled emergency situations in educational settings in the past. | ||
| VENDOR ACKNOWLEDGMENT AND APPROVAL | ||
| I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY CORPORATION, FIRM, OR PERSON SUBMITTING A BID FOR THE SAME MATERIALS, SUPPLIES, OR EQUIPMENT, AND IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. THE FOLLOWING INFORMATION, INCLUDING AN AUTHORIZED REPRESENTATIVE SIGNATURE AND WITNESS, IS REQUIRED TO BE SUBMITTED WITH YOUR BID IN ORDER TO BE CONSIDERED FOR EVALUATION AND AWARD. THE PERSON SIGNING BELOW ACKNOWLEDGES AND AGREES WITH ALL PROPOSED INFORMATION AS SUBMITTED AND HAS THE AUTHORIZATION OF THE SAID COMPANY TO ENTER INTO A CONTRACTUAL AGREEMENT WITH THE SCHOOL BOARD OF VOLUSIA COUNTY FOR THE PURPOSES AS PROPOSED AND AS DESCRIBED HEREIN. PLEASE PRINT BELOW UNLESS WHERE A SIGNATURE IS REQUIRED. |
Vendor Name: ___________________________________________ Phone No.: _____________________________________
Email:__________________________________________________________
Authorized Representative’s Signature: _____________________________________ Date: ________________________
Authorized Representative’s Name/Title:___________________________________________________________________ image1.png
File details come from the government source that posted it. Updated .