Fixtures, Furnishings, Equipment Phase 3 of 4 & Data, Tech Equip Phase 4 of 4

The Town of Cheshire, Connecticut is soliciting competitive sealed bids for the supply and delivery of fixtures, furnishings, equipment, and technology equipment to the New North End Elementary School located in Cheshire, New Haven County. The procurement encompasses two distinct bid packages: Fixtures, Furnishings, and Equipment (Phase 3 of 4) and Data/Technology Equipment (Phase 4 of 4), with deliverables including furniture, fixtures, telephone equipment, audiovisual equipment, network equipment and hardware, and Chromebook charging carts. Bidders may submit proposals for individual bid packages or combinations thereof at their discretion. All sealed bids must be clearly marked in separate opaque envelopes and submitted to the Cheshire Town Hall, Town Manager's Office, 84 South Main Street, Cheshire, CT 06410, by 2:00 PM on March 20, 2026, at which time bids will be opened publicly and read aloud. The solicitation opened on March 7, 2026, with a deadline for submission of questions set at March 13, 2026, directed to Nicole Tetreault at Tecton Architects (NicoleT@tectonpc.com) with a copy to Vincent Masciana at Cheshire Public Schools (vmasciana@cheshire.k12.ct.us). Bidders are not required to conduct site visits, though they are encouraged to review the detailed specifications provided in the Invitation to Bid and Addendum 1. For Bid Packages 4 and 5 covering telephone and networking equipment, all bids must include labor for purchase, installation, and configuration; while substitutions are permitted for furniture items, the Town strongly encourages vendors to provide exact manufacturer model numbers, sizes, and colors as specified in the original solicitation, which were carefully selected by the design team. The Town reserves the right to award bids by individual package or in combinations that serve its best interests, with price being an important but not sole consideration factor.

The solicitation documents do not identify any set-aside designations, disadvantaged business enterprise restrictions, incumbent vendors, or contract renewal options. No specific estimated total bid value is disclosed in the procurement materials. The solicitation is open to all qualified and responsible vendors capable of meeting the specified requirements, with no restrictions noted regarding organizational type or classification. There is no reference to existing infrastructure or technology requiring integration beyond the standard specifications for Mitel telephone equipment and HPE/Aruba network equipment detailed in the bid documents, though an addendum clarifies that certain network equipment specifications were corrected to reflect Mitel equipment details rather than the initially referenced HPE/Aruba equipment. Payment and delivery terms are referenced in supporting documentation marked "See Payment Notes" and "See Delivery Notes," but specific terms are not elaborated in the available summaries.