Fire Extinguisher Inspections and Maintenance

Jefferson Patterson Park & Museum is requesting bids for fire extinguisher inspection and maintenance services across all museum facilities under IFB FM27-13, with bids due October 5, 2026 at 3:00 p.m. and a mandatory pre-bid meeting on September 22, 2026 at 9:00 a.m. Preference is given to Certified Small Business and Veteran-Owned Small Business Enterprise certified firms.

The scope encompasses inspection, testing, maintenance, and emergency repair of 135 fire extinguishers (69 five-pound ABC-rated, 45 ten-pound ABC-rated, 17 twenty-pound ABC-rated, 3 two-and-one-half-gallon water extinguishers, and one 21-pound chemical shed suppression system) distributed across 33 buildings at the 10515 Mackall Road facility in Saint Leonard, Maryland. The contractor must perform annual inspections and maintenance per Maryland regulations and manufacturer specifications, conduct six-year hydrostatic testing cycles (five-year cycles for water and carbon dioxide systems), provide emergency service response within three hours with 24/7 availability, and maintain a designated master license or certificate holder responsible for all services. The contractor must possess a minimum of three years' experience in fire extinguisher maintenance within the past five years.

The contract term runs five years from November 1, 2026 through October 31, 2031. Pricing must be submitted annually for each contract year, with separate hourly rates for normal business-hours emergency calls (Monday–Friday, 7:30 a.m. to 4:00 p.m.) and after-hours emergency service. The contractor bears labor, materials, parts, overhead, and travel costs for preventive maintenance and minor repairs up to $500 per incident; the State reimburses labor costs exceeding $500 for minor repairs and covers parts and freight for major repairs. All bids must remain valid for 120 days from the due date. Bidders must submit completed IFB form, Bid/Proposal Affidavit, Conflict of Interest Affidavit and Disclosure, appropriate business certifications, reference sheets, current Maryland licenses or certifications, current insurance certificates naming Maryland Historical Trust as certificate holder, and acknowledgment of any amendments.