FDVA-ITB-26-008B-Chester Sims Nurse Call System

The Florida Department of Veterans' Affairs (FDVA) issued Invitation to Bid FDVA-ITB-26-008B for comprehensive design-build services to replace the existing analog nurse call system with a new digital nurse call system at Chester Sims State Veterans' Nursing Home in Panama City, Florida (Bay County). The successful contractor must provide all labor, services, equipment, tools, materials, and supplies required to remove existing Jeron analog nurse call system equipment and wiring, design and install a new Rauland nurse call system utilizing structured cabling infrastructure across three operational units, provide staff training, ensure proper disposal of project-related waste, and deliver one annual system inspection including testing and repairs within the first year of operation. The project scope encompasses low-voltage electrical work (Division 26), communications systems (Division 27), and specialized nurse call/Code Blue systems with patient control units, emergency call stations, pull-cord stations, and corridor dome lights throughout the 400+ bed facility. All work must be completed to the satisfaction of FDVA and applicable authorities having jurisdiction within 120 calendar days from contract execution. Contractors must demonstrate a minimum of five years of documented experience in the field with all personnel required to be licensed, certified, and manufacturer-authorized. The mandatory pre-bid meeting and on-site visit occurs on Wednesday, April 15, 2026, at 11:00 AM; written questions are due by 3:00 PM on Friday, April 17, 2026; sealed bids must be submitted by 3:00 PM on Wednesday, May 6, 2026, with public bid opening immediately following; notice of intent to award is anticipated for Thursday, May 14, 2026; and contract execution is anticipated for Thursday, May 20, 2026. Pricing shall be submitted as a single total project bid price inclusive of all labor, materials, equipment, and services, with FDVA providing a tax-exempt certificate.

No set-asides or restrictions specific to disadvantaged enterprises or particular organization types are identified in the solicitation documents. Contractors must register with My Florida Market Place, the Florida Secretary of State Division of Corporations, and the State of Florida Vendor Information Portal, and must submit Form W-9 to the Department of Financial Services. Insurance requirements include commercial general liability with minimum limits of $1,000,000 per occurrence, excess/umbrella liability of $3,000,000, workers' compensation per Florida Statutes Chapter 440, and vehicle liability of $1,000,000. Level 2 background screening is required for all contractor personnel prior to commencement of work, and E-Verify employment eligibility verification is mandatory within three business days of hire. The existing infrastructure includes three separate nurse call cabinet installations with corresponding power requirements drawn from existing panelboards CRL1A, CRL1B, and CRL1C, which the new system must integrate with. No specific award value or budget range is disclosed in the available solicitation documents; pricing is to be determined through competitive sealed bidding, with payment made only for actual completed work certified as accepted and approved by the FDVA Contract Manager.