ITB-26-008B- PreBid Attendance Sheet.pdf

This is a Pre-Bid Attendance Sheet for FDVA-ITB-26-008B, issued by the Florida Department of Veterans' Affairs (FDVA) for a comprehensive design-build nurse call system replacement project at Chester Sims State Veterans' Nursing Home in Panama City, Florida. The solicitation seeks a qualified contractor to remove the existing analog Jeron nurse call system and install a new Rauland digital nurse call system utilizing structured cabling infrastructure across the 400+ bed facility's three operational units. The project scope includes low-voltage electrical work, communications systems installation, staff training, waste disposal, and one annual system inspection with testing and repairs within the first year of operation. The mandatory pre-bid meeting and on-site facility visit were scheduled for Wednesday, April 15, 2026, at 11:00 AM. Written questions were required to be submitted by 3:00 PM on Friday, April 17, 2026. Sealed bids were due by 3:00 PM on Wednesday, May 6, 2026, with public bid opening immediately following. Notice of intent to award was anticipated for Thursday, May 14, 2026, and contract execution for Thursday, May 20, 2026. All work must be completed within 120 calendar days from contract execution, and the contract term begins upon full execution with no renewal options.

Pricing shall be submitted as a single total project bid price inclusive of all labor, materials, equipment, and services, with FDVA providing a tax-exempt certificate and payment made only for actual completed work certified and approved by the FDVA Contract Manager. No specific award value or budget range is disclosed in the available solicitation documents. No set-asides or restrictions specific to disadvantaged enterprises or particular organization types are identified. Contractors must demonstrate a minimum of five years of documented experience in the field, with all personnel required to be licensed, certified, and manufacturer-authorized. Insurance requirements include commercial general liability with minimum limits of $1,000,000 per occurrence, excess/umbrella liability of $3,000,000, workers' compensation per Florida Statutes Chapter 440, and vehicle liability of $1,000,000. Contractors must register with My Florida Market Place, the Florida Secretary of State Division of Corporations, and the State of Florida Vendor Information Portal, and must submit Form W-9 to the Department of Financial Services. Level 2 background screening is required for all contractor personnel prior to commencement of work, and E-Verify employment eligibility verification is mandatory within three business days of hire.