Facility Condition Assessments

The City of Austin, Texas is soliciting bids through Invitation for Bid (IFB) 7500 ALD1021 for Facility Condition Assessments (FCAs) services across approximately 471 city-owned buildings totaling 10,083,297 square feet, managed by six departments including Building Services, Parks and Recreation, Library Services, Austin Energy, Austin Water, and the Convention Center. The contractor will conduct comprehensive lifecycle cost analyses and building system evaluations encompassing structural envelope, superstructure, interior systems, technology, mechanical, electrical, plumbing, life safety, elevators, and site infrastructure. The scope includes five service line items: Standard FCA Services, QR Code Tag Services, PM Schedule Services, Security Equipment Assessment with Tagging, and Abbreviated Accessibility Survey, with estimated quantities ranging from 928,069 to 2,987,762 square footage per line item. The initial contract term is twenty-four months with three optional one-year extension periods at the City's discretion, and pricing is fixed with unit pricing as specified in the bid sheet, allowing annual price adjustments not to exceed 25 percent per line item after the first twelve months based on the Producer Price Index for architectural, engineering, and related services. Key deadlines include a non-mandatory pre-offer meeting on Friday, April 24, 2026 at 10:00 AM CT via Microsoft Teams, written questions due by Tuesday, April 28, 2026 at 4:00 PM CT, and sealed offers due Thursday, May 21, 2026 at 2:00 PM CT with opening at 3:00 PM CT; offers remain valid for 150 calendar days following the due date. Bidders must submit a minimum of three verifiable references from customers to whom they have provided the same or similar services within the last five years, demonstrating positive past performance and relevant experience.

The City has determined that no Minority and Women-Owned Business Enterprise (M/WBE) subcontracting goals apply to this solicitation due to insufficient subcontracting opportunities and unavailability of certified M/WBE firms; however, any offerors using subcontractors must comply with the City's M/WBE Procurement Program procedures and demonstrate good faith efforts to solicit certified M/WBE firms. Optional preferences are available for Small Businesses certified under U.S. Small Business Administration standards and Local Businesses with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area encompassing Bastrop, Caldwell, Hays, Travis, and Williamson counties, though participation in these programs is voluntary and not required for bid submission. All contractors must comply with the City's Living Wage Program, maintaining a minimum wage of $22.05 per hour for all employees assigned to the contract, and must submit individual employee certifications and annual recertifications. Insurance requirements include Workers' Compensation and Employers' Liability Insurance per Texas statute, Commercial General Liability Insurance with $500,000 minimum per occurrence, Business Automobile Liability Insurance with $500,000 combined single limits per occurrence, and Professional Liability Insurance with $1,000,000 minimum per occurrence; all policies must be written by companies with an A.M. Best rating of B+VII or better. The contract is subject to the City's anti-lobbying ordinance, equal employment opportunity requirements, wage theft compliance certifications, and various certification requirements regarding debarment status, collusion prohibitions, and compliance with boycott regulations; the specific award value or budget range is not disclosed in the solicitation documents provided. Payment terms specify that proper invoices will be paid within 30 calendar days of receipt of deliverables or invoice, whichever is later, with the City reserving the right to withhold payment for defective deliverables, uncovered third-party claims, unpaid subcontractors, or contractor non-compliance.