IFB_7500_ALD1021_BID_DOC_2_v3.xlsx

This is a Price Sheet template document for Invitation for Bid (IFB) 7500 ALD1021 issued by the City of Austin, Texas, for Facility Condition Assessments (FCA) services. The solicitation seeks comprehensive facility condition assessment services across approximately 471 city-owned buildings totaling 10,083,297 square feet managed by six city departments. The scope includes five primary service line items: Standard FCA Services, QR Code Tag Services, PM Schedule Services, Security Equipment Assessment with Tagging, and Abbreviated Accessibility Survey, with estimated quantities of 1,200,000 square feet across the assessed categories. A non-mandatory pre-offer meeting is scheduled for Friday, April 24, 2026 at 10:00 AM CT via Microsoft Teams, with written questions due by Tuesday, April 28, 2026 at 4:00 PM CT. Sealed offers are due Thursday, May 21, 2026 at 2:00 PM CT with opening at 3:00 PM CT. The initial contract term is twenty-four months with three optional one-year extension periods at the City's discretion. Offers remain valid for 150 calendar days following the due date.

Offerors must submit pricing using the prescribed pricing submittal sheet, with all costs inclusive of fees, administrative costs, overhead, per diem, shipping, and transportation to the Austin, Texas area. Pricing is fixed unit pricing with annual price adjustments not to exceed 25 percent per line item after the first twelve months based on the Producer Price Index for architectural, engineering, and related services. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual categories or line items. Bidders must submit a minimum of three verifiable references from customers demonstrating relevant experience within the last five years. The City has determined that no Minority and Women-Owned Business Enterprise (M/WBE) subcontracting goals apply to this solicitation; however, any offerors using subcontractors must comply with the City's M/WBE Procurement Program procedures. All contractors must comply with the City's Living Wage Program, maintaining a minimum wage of $22.05 per hour for all employees assigned to the contract. Required insurance includes Workers' Compensation, Commercial General Liability with $500,000 minimum per occurrence, Business Automobile Liability with $500,000 combined single limits, and Professional Liability Insurance with $1,000,000 minimum per occurrence. Payment terms specify that proper invoices will be paid within 30 calendar days of receipt of deliverables or invoice, whichever is later.