Executive Director Performance Evaluation Process

The Madison Metropolitan Sewerage District (MMSD) is seeking a consultant to design and implement a comprehensive performance evaluation process for its Executive Director through a Request for Proposal (RFP). The project aims to develop an efficient, leadership-focused evaluation methodology that can potentially be self-administered by Commissioners in future years. Required deliverables include a detailed assessment and research phase in September 2025, process design in October-November 2025, first-year implementation throughout 2026, and continuous improvement in fall 2026, with optional administration support for 2027 and 2028. Proposing firms must have at least 5 years of experience designing executive-level leadership performance evaluations and successful implementation of performance review processes for utility, municipal, or nonprofit executives. The evaluation will be conducted on a 100-point scale, with weightings as follows: relevant experience (20%), reference quality (10%), methodology (40%), and proposed budget (30%). Key dates include a proposal submission deadline of July 22, 2025, at 11:00 a.m. CDT, with questions about the RFP due by July 11, 2025, and potential addendum postings by July 17, 2025. Proposals must be submitted via email to rfp@madsewer.org with a specific subject line requirement.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. No incumbent vendors are mentioned in the documentation, and there are no specific requirements for integrating existing infrastructure or technology. The document does not provide a fixed budget but expects proposed costs to be commensurate with the project scope and timeline. The selected consultant will work closely with the Commission's Executive Director Performance Evaluation Subcommittee throughout the project. Proposals must be comprehensive yet concise, not exceeding 10 pages, and include a consultant profile, references, project understanding, schedule, and detailed budget. The Madison Metropolitan Sewerage District, which serves 24 Madison-area communities, reserves the right to reject any or all proposals or waive technicalities. The project is expected to begin September 1, 2025, with the evaluation design to be completed by December 18, 2025. The district is federal and state tax-exempt, which may provide additional financial considerations for potential bidders.