Eugene Water & Electric Board (EWEB) RFP 26-002-G EWEB HB Raw Water Intake Pump #5 & Motor - Equip

The Eugene Water & Electric Board (EWEB) issued Request for Proposals (RFP) 26-002-G on March 23, 2026, seeking qualified pump supplier firms to provide replacement equipment for Pump #5 and its accompanying motor at the Hayden Bridge Raw Water Intake Facility in Springfield, Oregon. The primary deliverables consist of a new vertical turbine pump with 800 horsepower and 14,400 gallons per minute capacity at 160 feet of head, along with an 800 horsepower vertical hollow shaft motor to replace equipment originally installed in 1975 that has reached end-of-life status. Proposers must demonstrate a minimum of ten years of business experience supplying vertical turbine pumps of comparable type and provide references from at least three municipal clients served within the past five years without contract terminations. The RFP evaluation process allocates 100 points across four criteria: Proposer Experience (30 points), Proposer Qualifications (30 points), Ability to Complete On-Time/On-Budget (15 points), and Pricing Proposal (25 points). Critical timeline dates include a mandatory Pre-Proposal Conference on April 15, 2026, at 10:00 AM PT at 3997 Marcola Road, Springfield, Oregon 97477; electronic proposal submission deadline of April 23, 2026, at 2:00 PM PT through the OregonBuys website; evaluation period April 24-30, 2026; Intent to Award announcement May 1, 2026; Board approval June 2, 2026; contract award June 3-5, 2026; equipment delivery November 16, 2026; in-service date December 18, 2026; and final completion December 31, 2026.

The RFP does not indicate set-aside designations or restrictions limiting response eligibility to specific organization types or disadvantaged enterprises. Approved pump manufacturers are limited to Flowserve, Peerless, and Xylem-Goulds or approved equivalent suppliers. All work must comply with ANSI/AWWA E101/E102 and Hydraulic Institute Standards and include comprehensive submittals at 50%, 90%, and 100% design completion stages, field inspection, dynamic balancing, vibration analysis, and staff training. Contractor requirements include maintaining Commercial General Liability insurance of not less than $1,000,000 per occurrence with $2,000,000 aggregate, Automobile Liability coverage, and Workers' Compensation insurance. Liquidated damages provisions assess $500 per day for delays beyond approved schedules. The contract term extends from award through December 31, 2026, with no renewal options specified. No incumbent vendor information or specific budget range is provided in the procurement documents. For inquiries, prospective bidders should contact Tim Rogers, EWEB Purchasing Office, at (541) 685-7109 or tim.rogers@eweb.org, with all communications regarding specifications and the bidding process directed through formal written addenda only.