26-002-G RFP - HB RW Intake Pump No. 5 Equipment Only.pdf

Rev 09-24 RFP 26-002-G HB Raw Water Intake Pump #5

Eugene Water & Electric Board

REQUEST FOR PROPOSALS

for

EWEB Hayden Bridge Raw Water Intake Pump #5 & Motor Equipment Only

RFP No.: 26-002-G Closing Date: Thursday, April 23, 2026 Time: 2:00 PM PT

Description: EWEB seeks the replacement of Pump #5 & Motor, which is on Intake #2 at the EWEB Hayden Bridge Water Filtration Plant. Intake Pump #5 was originally installed in 1975 and is due for replacement.

Purchasing Contact: Tim Rogers (541) 685-7109 tim.rogers@eweb.org

Pre-Proposal Conference: YES - MANDATORY Date: Wednesday, April 15, 2026 Time: 10:00 AM Location: EWEB Hayden Bridge Raw Water Intake Site at 3997 Marcola Road, Springfield, OR 97477

This is a COMPETITIVE SEALED PROCUREMENT.

ELECTRONIC PROPOSALS SUBMITTED VIA THE OREGONBUYS BID SITE ARE REQUIRED. Emailed submittals will not be accepted.

To ensure your submission is received prior to the closing date and time, it is recommended that you begin the submittal process on the OregonBuys website at least 72-hours prior to the closing date and time listed above.

SINGLE POINT OF CONTACT: There will be only one point of contact for the entire Request for Proposal process. The contact point is the EWEB Purchasing Office, and the contact person is the Purchasing Contact listed above, unless otherwise stated. Any questions or issues that may arise regarding the specifications, bidding process, and/or the award process, shall be directed via email to the Purchasing Contact listed above. EWEB’s official response to any questions or requests will be in writing via the Addendum process.

FOR MORE INFORMATION please refer to Part 1 “Instructions to Proposers” mailto:tim.rogers@eweb.org

TABLE OF CONTENTS

Section Description Page

Legal Advertisement 3

1 Instructions to Proposers 4

2 Scope of Work / Technical Specifications 9

3 Minimum Qualifications and Requirements 24

4 Evaluation Process & Contractor Selection 26

5 Evaluation Criteria 31

6 Proposal Form 33

EXHIBITS

1 Sample Contract 39

2 Drawings 70

LEGAL ADVERTISEMENT

RFP #26-002-G

EWEB HAYDEN BRIDGE RAW WATER INTAKE PUMP #5 & MOTOR – EQUIPMENT ONLY

The Eugene Water & Electric Board (EWEB) requests proposals from pump supplier firms interested in providing a replacement for EWEB Hayden Bridge Raw Water Intake Pump #5 & Motor – Equipment Only.

Proposals shall be submitted on the State of Oregon – OregonBuys website (https://oregonbuys.gov/bso/), before, 2:00 PM PT, Thursday, April 23 2026. (Emailed responses will not be accepted.) Proposals will not be accepted after this hour and date.

RFP documents may be obtained by downloading the RFP documents from the State of Oregon's bid site ("OregonBuys"): https://oregonbuys.gov/bso/. (On OregonBuys home page, search for bid #26-002-G. For navigation help, please call 1-855-800-5046.)

A MANDATORY Pre-Proposal Conference will be held at 10:00 AM PST, on Wednesday, April 15, 2026, at the EWEB Hayden Bridge Raw Water Intake Site: 3997 Marcola Road, Springfield, Oregon 97477. The purpose of the conference is to discuss the work to be performed with the prospective Proposers and allow them to ask questions concerning the RFP. Please RSVP beforehand to Tim Rogers at tim.rogers@eweb.org.

All proposals shall be submitted as set forth in Section 1 - Instructions to Proposers. EWEB is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document.

No proposal may be withdrawn after the hour set for the opening thereof until the elapse of thirty (30) days from the date and time set for opening.

EWEB reserves the right to waive any or all informalities and irregularities (EWEB Rule 3-0470) and may cancel the Request for Proposals or reject any or all proposals pursuant to EWEB Rule 3-0640.

Date: March 23, 2026

Tim Rogers, Purchasing Contact https://oregonbuys.gov/bso/

1. INSTRUCTIONS TO PROPOSERS

All proposals and contracts are subject to the provisions and requirements of the Oregon Revised Statutes 279A and 279B and EWEB Public Contracting Rules Divisions 1, 2, 3 and 6.

INFORMATION OF RECORD

The official source of information for this project until the Intent to Award is posted is located at the State of Oregon's bid site, located at: https://oregonbuys.gov/bso/. IT IS THE SOLE RESPONSIBILITY OF THE PROPOSER TO

CHECK THE WEBSITE ON A TIMELY BASIS.

PROPOSAL PREPARATION

1.1 PROPOSAL FORMAT AND COST

Proposals shall be typewritten or prepared in ink and shall be submitted electronically, on the form provided in the Request for Proposals. Proposals shall conform to the requirements of the Request for Proposals. All necessary attachments shall be submitted with the proposal and in the required format.

Proposer is responsible for all costs incurred in connection with its Proposal, including, but not limited to, the costs to prepare and submit the Proposal, costs of samples and other supporting materials, costs to participate in demonstrations, and costs associated with protests.

1.2 PROTEST OF SPECIFICATIONS / REQUIREMENTS

A Proposer who believes that the procurement process is contrary to law, or that the solicitation is unnecessarily restrictive in that specifications limit competition arbitrarily, without reasonably promoting the fulfillment of the procurement needs of EWEB, or that the solicitation document is legally flawed in that it contains terms or conditions that are contrary to law, or that the solicitation improperly specifies a brand name as defined in ORS 279B.200, may submit a protest via email to tim.rogers@eweb.org.

Insert the following in the subject header:

RFP SPECIFICATION PROTEST, RFP #26-002-G

To be considered, protests shall be received no less than 5 business days before the RFP closing date (per

EW-3-0700(2)).

Protest of specifications shall include the reason for protest, any and all evidence and documented factual information that supports Proposer’s protest, and any proposed changes to the requirements. The EWEB Purchasing department shall promptly respond to each written protest, and where appropriate, issue all revisions, substitutions, or clarifications via Addenda to all Proposers. Proposers must exhaust all administrative remedies before seeking judicial review.

1.3 PROPOSER'S PROPOSED TERMS AND CONDITIONS Rule 3-0230(7)(b)

Proposers may include in the Cover Letter of their response, proposed revisions to the contractual terms and conditions in the MS Word Sample Contract (Exhibit 1) and the Scope of Work stated in this RFP document. (Proposer may show proposed changes by providing proposed revisions in the cover letter.

Proposers may not protest or make a request to change the entire terms and conditions of the solicitation.

For example, you may not seek to replace EWEB’s terms and conditions in whole with your company’s terms and conditions, standard contract, master services agreement, etc.

Terms included with Proposer’s proposal documents will not be considered unless they are listed in the Cover Letter as requested terms to negotiate.

EWEB reserves the right to negotiate the proposed terms and/or conditions with Proposer, and either accept or reject the proposed terms and/or conditions. REQUESTS FOR REVISION OF EWEB CONTRACTUAL

TERMS AND CONDITIONS MAY BE MADE AT TIME OF PROPOSAL SUBMISSION. THERE MAY BE NO

OPPORTUNITY TO DO SO AT A LATER DATE.

NO PROPOSED TERMS OR CONDITIONS SHALL BECOME A PART OF THE AWARDED CONTRACT UNLESS

ACCEPTED BY EWEB AND INCORPORATED INTO THE CONTRACT, IN WRITING.

1.4 SIGNATURE ON PROPOSAL

Proposals shall be signed by an authorized representative of the Proposer. Signature on a proposal certifies that the proposal is made without connection with any person, firm or corporation making a proposal for the same goods and/or services and is in all respects fair and made without collusion or fraud. Signature on a proposal also certifies that the Proposer has read, fully understands, and agrees with all solicitation requirements, terms, and conditions. No consideration will be given to any claim resulting from proposing without fully comprehending all requirements of the Request for Proposals.

Proposers shall only enter information within the proposal document where it is requested or required.

Proposers shall NOT make any alterations to the original solicitation document. Any proposal that has been altered may be rejected.

1.5 CANCELLATION, REJECTION, DELAY OF RFP

Pursuant to Rule 3-0640, EWEB may cancel, reject in whole or in any part of any proposals, without liability incurred by EWEB at any time after issuing an RFP, if EWEB believes it is in EWEB’s interest to do so.

1.6 PRE-PROPOSAL CONFERENCE

A MANDATORY Pre-Proposal Conference will be held on Wednesday, April 15, 2026 at 10:00 AM PT, located at the EWEB Hayden Bridge Water Treatment Plant Pump Facility: 3997 Marcola Road, Springfield, Oregon 97477. The purpose of the conference is to discuss the work to be performed with the prospective Proposers and allow them to ask questions concerning the RFP. Attendance by at least one employee of the primary Consultant is mandatory. Sub-consultants are encouraged to attend, but their attendance is not mandatory.

Please RSVP to the Purchasing Contact.

PROPOSAL SUBMISSION

1.7 PROPOSAL SUBMISSION

(a) OregonBuys Electronic Response

Please be sure to combine all documents into one pdf file before attempting to submit your bid into the OregonBuys bid site.

In order to submit an electronic proposal on the OregonBuys website, Proposer must be registered with OregonBuys and able to submit an electronic proposal. For instructions to register on OregonBuys, visit the following site: OrBuysSupplierRegistrationSteps.pdf (oregon.gov)

If you experience any issues registering, please contact OregonBuys at:

Phone: 1-855-800-5046 Email: support.oregonbuys@das.oregon.gov

When Proposer is submitting their proposal electronically, Proposer should follow the procedures outlined in any of the following:

https://www.oregon.gov/das/ORBuys/Documents/OrBuysSupplierRegistrationSteps.pdf mailto:support.oregonbuys@das.oregon.gov https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20R esponse.pdf for electronic submission.

A video presentation on submitting an electronic proposal may be found at: Supplier - Submitting a Quote - Overview (periscopeholdings.com)

Terminology specific to the OregonBuys system may be found at:

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

Proposals received in a manner other than through the OregonBuys website and/or after the closing date and time will not be considered and will be rejected. EWEB is not responsible for proposals submitted in any manner format or to any delivery point other than as required by the Solicitation document.

(b) REQUIRED PROPOSAL PACKAGE Complete, sign, and return the following documents as RFP response. Failing to include these documents could lead to rejection of Proposal.

• Cover Letter, with:

Contractual Acceptance: Statement accepting ALL terms and conditions contained in this solicitation and the Sample Contract (Exhibit 1). Statement may also include request for negotiation of proposed terms and conditions as allowed per Section 1.4.

Termination for Default: Proposers shall indicate if they have had a contract terminated for default in the last five years. Termination for default is defined as notice to stop performance that was delivered to the Proposer due to the Proposer’s non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the Proposer, or (b) litigated and determined that the Proposer was in default.

NOTE: If a Proposer has had a contract terminated for default in this period, then the Proposer shall submit full details including the other party’s name, address and phone number. EWEB will evaluate the facts and may, at its sole discretion, reject the proposal on the grounds of Proposer’s past performance.

• Response to Minimum Qualifications (Section 3)

• Response to All Evaluation Criteria (Section 5)

• Proposal Form (Section 6)

• All posted addenda acknowledged

(c) RESPONSIVENESS / RESPONSIBILTIY A “Responsive” proposal is a proposal that substantially complies with the Request for Proposals instructions and requirements.

A “Responsible” Proposer can demonstrate ability to meet the requirements of the Scope of Work, has the appropriate experience, is legally qualified to do the Work, has the required certifications required, has a satisfactory record of integrity and can meet the other requirements described in https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.periscopeholdings.com/courses/suppliersubmittingaquote/#/lessons/-IJ5uftCSaLqTjitSezQGrNh9dTNGqaA https://www.periscopeholdings.com/courses/suppliersubmittingaquote/#/lessons/-IJ5uftCSaLqTjitSezQGrNh9dTNGqaA https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

ORS 279B.110(2).

1.8 ADDENDA

Any VERBAL communication cannot and shall not be construed as approval of the acceptability of any deviation to any requirement. All changes to requirements and/or the solicitation documents will be made in the form of Addenda. The Proposer is responsible for ensuring that all Addenda have been downloaded and are acknowledged in their RFP Response.

All Addenda can be obtained electronically at the state of Oregon's bid site ("OregonBuys"):

https://oregonbuys.gov/bso/.

1.9 PROPOSAL MODIFICATION

If a Proposer wishes to make modifications to a submitted Proposal, Proposer must do so through OregonBuys prior to the Proposal Due Date and Time stated on the Cover Page for this RFP.

1.10 PROPOSAL WITHDRAWALS:

If a Proposer wishes to withdraw a submitted Proposal, Proposer must do so through OregonBuys, using the “Withdraw Quote” button prior to the Proposal Due Date and Time stated on the Cover Page for this RFP.

1.11 EXCEPTIONS

Any exceptions to the requirements of this solicitation MUST be submitted in accordance with Item 1.3

PROTEST OF SPECIFICATIONS / REQUIREMENTS. Exceptions submitted with your proposal, or in any manner other than the process provided herein, may cause your proposal to be ruled non-Responsive and rejected.

1.12 PROPOSAL OPENING: Unless otherwise provided by Law or Rule, proposals received in response to this

Request for Proposals shall be opened at the scheduled closing date and time at the EWEB Purchasing department located at 4200 Roosevelt Blvd, Eugene, Oregon 97402. Enquiring Proposers shall be informed only of the names of Proposers submitting proposals. No other information shall be available at that time.

Award decisions will NOT be made at the opening.

1.13 ALTERNATE PROPOSALS

Proposers may submit more than one proposal. All proposals must comply with the requirements of the RFP except that additional proposals may incorporate, by reference, repetitive information which is provided in the complete proposal.

1.14 PROPRIETARY DATA/PUBLIC RECORD

This Request for Proposal, together with copies of all documents pertaining to the award of a contract, shall be kept by EWEB and made a part of a file or record which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.345(2), each sheet of such information shall be marked with the following legend:

“This data constitutes a trade secret under ORS 192.345(2), and shall not be disclosed, except in accordance with the Oregon Public Records Law, ORS Chapter 192”.

The Oregon Public Records Law exempts from disclosures only bona fide trade secrets, and the exemption from disclosure applies only "unless the public interest requires disclosure in the particular instance" ORS 192.345(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determinations made pursuant to the Public Records Law. The above restriction may not include cost or price information, which shall be open to public inspection.

https://oregonbuys.gov/bso/

1.15 SOCIAL EQUITY

EWEB supports the use of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Qualified Rehabilitation Facilities (QRF). EWEB encourages the awarded offeror to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses as applicable:

a. Access lists of certified minority, women, emerging small business or disadvantaged business enterprises from the Oregon State Office of Minority, Women and Emerging Small Business (OMWESB) by visiting their website at:

b. Visit the Oregon State Qualified Rehabilitation Facilities Program website to search for Qualified Rehabilitation Facilities from whom to procure products or services.

SCHEDULE OF EVENTS

1.16 The schedule of events set out herein represent Eugene Water & Electric Board’s best estimate of the schedule that will be followed.

Request for Proposal released March 23, 2026

Last Date for EWEB to receive Protests of Requirements/Specifications/Terms March 31, 2026

MANDATORY Pre-Proposal Conference April 15, 2026

Last day for EWEB to receive questions from Proposers April 16, 2026

Last day EWEB will post Addenda on Bid Site April 20, 2026

Closing date (last day to submit proposals to EWEB) April 23, 2026

Responses evaluated April 24 - 30, 2026

Intent to Award Announcement Posted on Bid Site May 1, 2026

Board Approval June 2, 2026

Contract Award June 3 – 5, 2026

ANTICIPATED PROJECT SCHEDULE:

Equipment delivery schedule is provided to EWEB for review and approval. June 13 – 15, 2026

EWEB provides pump installation contractor September 21, 2026

Pump #5 taken out of service for intake facility work October 19, 2026

Pump & Motor are delivered to EWEB November 16, 2026

Pump In-Service Date December 18, 2026

Issue Substantial and Final Completion December 31, 2026

2. SCOPE OF WORK / TECHNICAL SPECIFICATIONS

2.1 BACKGROUND /OBJECTIVES

The Hayden Bridge raw water intake facility has seven vertical turbine pumps used to pump raw water to the water filtration plant. The following is a summary table, listing pump information, for intakes 1 and 2:

Table 1. Pump Data

Intake / Pump # Pump Make HP / Capacity Year Installed 1 – Pump 1 Peerless 250hp/4,950 gpm 1995 1 – Pump 2 FlowServe 500hp/11,000 gpm 2014 1 – Pump 3 Peerless 500hp/10,500 gpm 1995 2 – Pump 4 Peerless 800 hp/16,200 gpm 1995 2 – Pump 5 Peerless 800 hp/14,400 gpm 1975 2 – Pump 6 Peerless 600hp/12,200 gpm 2026 2 – Pump 7 FlowServe 800hp/14,000 (VFD) 2014 - 2016

EWEB will select the most qualified pump supplier for the replacement of Pump 5, which requires a new motor to replace the existing (water-jacket-cooled) that has reached the end of its useful life. Only Pump 5 requires replacement because the upper pump shaft is worn at the stuffing box and the annual vibration analysis report states that it has been exhibiting low level wear, where continued monitoring is required.

2.2 LENGTH OF CONTRACT.

The contract for this project (“Contract”) will start from the date of award, approximately December 31st, 2026. Time is of the essence and with Pump 5 out of service, any delay results in real damage to EWEB by increasing wear and tear on other pumps. In addition, a reduction in EWEB’s pump station capacity poses a risk to the drinking water system without adequate capacity to respond in an emergency. Therefore, the preliminary schedule is listed below:

• Request For Proposal (RFP) Released: Tuesday, March 23rd, 2026

• Last day for EWEB to receive questions from Proposers: Thursday, April 16th, 2026

• Last day EWEB will post Addenda on Bid Site: Monday, April 20th, 2026

• Closing date (last day to submit proposals to Bid Site): Thursday, April 23rd, 2026, 2:00 pm

• Responses evaluated: April 24th to April 30th, 2026

• Intent to Award Announcement Posted on Bid Site: Friday, May 1st, 2026

• Pump supplier RFP contract Board Approval: Tuesday, June 2nd, 2026

• Contract Award: June 3rd to 5th, 2026

• Final schedule is provided for EWEB review and approval: June 13th to 15th, 2026

• EWEB provides pump installation contractor: September 21st, 2026

• Pump taken out of service and intake facility work – October 19th, 2026

• Pump and Motor are delivered to EWEB – November 16th, 2026

• Pump in Service date – December 18th, 2026

• Issue Substantial and Final Completion – December 31st, 2026

The successful pump supplier shall provide a detailed schedule, detailing pump and motor lead times, within 10 days of the contract award for EWEB review and approval. Any unnecessary delay caused by the pump supplier shall result in liquidated damages as stated in Attachment A, schedule of goods.

2.3 PRIMARY DELIVERY DATE OF EQUIPMENT

November 16th, 2026, or as approved based on the pump suppliers lead time for the pump and motor, within 10 days of the contract award for EWEB review and approval.

2.4 LOCATION OF WORK

The work covered under this contract will be performed at the Eugene Water & Electric Board Hayden Bridge Raw Water Intake Site, 3997 Marcola Road, Springfield, OR 97477.

2.5 SCOPE OF WORK

The work to be performed under this contract includes but is not limited to:

• Attending a project kickoff meeting to field verify the precise measurements for existing conditions.

• Providing submittals (in accordance with Section 01300) for Owner approval prior to shipment of the pump and motor:

o Pump submittal in accordance with the technical requirements and detailed shop drawings for the pump fabrication.

o Motor submittal in accordance with the technical requirements.

o Providing structural design services for the successful installation of the new pump and motor on a new equipment pad located within the existing Pump 5 footprint.

o Providing 50%, 90 %, and 100% design drawings and calculations for the new pump equipment pad for EWEB review and approval.

• Assembling (in shop or on-site) and shipping the new vertical turbine pump to the project site.

o Motor shall be delivered on-site following the delivery of the pump.

• Providing a manufacturer’s representative to oversee installation and certifying the successful installation, testing, and commissioning of the new pump and motor.

o Providing an installation and startup plan for the new pump and motor.

o Providing unit responsibility for all manufacturing defects and missing components required for the successful installation of the pump and motor.

EWEB Provided (Contracted Labor) Scope of Work:

• Installation of the new pump and motor on the new pump equipment pad.

• Construction of the new equipment pad in strict accordance with the pump suppliers design drawings.

• All site work and connections to the existing discharge piping.

• Electrical connections and bump testing the motor.

• Dynamic balancing and vibration testing by OTS Wire & Insulation.

Prior to the start of construction work, EWEB will schedule a meeting with the installation contractor and pump supplier establish lines of authority and communication, identify the duties and responsibilities of the parties, and discuss the approved installation and startup plan.

All site work requires BOLI prevailing wages, during normal business hours, and outside of EWEB holidays.

2.6 TECHNICAL SPECIFICATIONS

SECTION 01014 - WORK COORDINATION AND SCHEDULE REQUIREMENTS

A. The Hayden Bridge Raw Water Intakes continuously provides water to the Filtration Plant and this function shall not be interrupted except as specified herein. The existing Raw Water Intake Building shall remain in service while the new pump is installed, commissioned, and accepted by the Owner.

In addition, the Contractor shall coordinate construction activities to limit any disruptions to the operation of the intake facilities.

B. The Intake facility must always remain accessible to EWEB operations. The site work shall be coordinated to avoid any interference with vehicular access to the existing facilities and their normal operation, and coordinate daily access routines with the Owner.

C. The timing and duration of any shutdown shall be coordinated with the Owner. Contractor shall notify the EWEB project manager 2-weeks prior to starting any work that results in a shutdown. The Contractor shall have on site all materials necessary to complete the work during a shutdown. In addition, Contractor shall demonstrate presence of all material and equipment items a minimum of 48-hours prior to a shutdown.

D. All site work is in the vicinity of EWEB source water and shall take every precaution to limit the use of chemicals to avoid spills. Fueling gas powered equipment shall be performed within an approved containment area or off site.

E. SUBMITTAL: The Contractor shall submit a detailed installation and startup plan and schedule for the work. Interruption to the existing Intake site shall be limited to the greatest extent possible. The work plan shall be submitted to the Owner at least two weeks prior to any scheduled work. The plan shall include the duration of any planned interruptions to the Intake site and a contingency plan if the work cannot be completed as scheduled. The Contractor shall not proceed with the work until the plan and schedule have been returned to the Contractor with the approval of the Owner.

SECTION 01300 - SUBMITTALS

A. The documentation to be submitted for each item or process incorporated in the work is specified in the individual specifications. Work cannot proceed until the material submittals have been returned marked approved or conditionally approved.

B. Verify that all features of all products conform to the specified requirements. Clearly edit submittal documents to indicate only those items, models, or series of equipment that are being submitted for review. Cross out or otherwise delete all extraneous materials. Ensure that there is no conflict with other submittals.

C. Coordinate submittals among subcontractors and suppliers. Coordinate submittals so that work will not be delayed. No extension of time will be allowed because of failure to properly schedule submittals. Verify field conditions that relate to the submittal item.

D. Ensure the submittal documents are clear and legible. Submittal documents determined to be illegible will be returned without review.

E. Include a transmittal form with each submittal. The transmittal form shall indicate any proposed material, equipment, or method of work that deviates from the contract documents. Sequentially number (starting at 1) each transmittal form. Resubmittals shall be assigned a sequential letter.

Submittal 25 B for example, is the second resubmittal of submittal 25.

F. Submit one PDF electronic copy of the submittal for review and comment.

G. Review is for general compliance with the contract documents and does not extend to means;

methods; techniques; sequences or procedures of construction; verifying quantities, dimensions, weights, gages, or fabrication processes; or to safety precautions or programs.

H. Review of a separate item will not indicate approval of the assembly in which the item functions.

I. EWEB will review the submittal within 30 days after receipt. The review shall indicate the following:

Review Comment Effect of Comment

APPROVED The submittal is in compliance with the construction documents. The Contractor may begin work or incorporate the material covered by the submittal.

CONDITIONALLY

APPROVED

The submittal requires limited corrections. The Contractor may begin implementing the work method or material in accordance with the noted corrections without resubmittal.

NOT ACCEPTABLE –

RESUBMIT

The submittal is insufficient, contains incorrect data, or does not comply with the Contract Documents. The Contractor shall not begin work associated with the submittal item until the submittal has been revised, resubmitted, and returned with the review comment “Approved” or “Conditionally Approved”.

J. EWEB is responsible for the cost to review initial submittal and the first revised submittal review.

K. Contractor is responsible for the cost to review additional resubmittals. The cost of review includes, without limitation, administrative, design and engineering activities directly related to review of submittals.

SECTION 01605 - SHIPMENT, PROTECTION AND STORAGE

A. Ship, handle, store, and install equipment, products and materials in ways which will prevent damage to the items. Damaged items will not be permitted as part of the work except in cases of minor damage that have been satisfactorily repaired and are acceptable to the Owner.

B. Pipe, valves, fittings, and appurtenances shall be handled, stored, and installed as recommended by the manufacturer. Pipes with paint, tape coatings, linings or the like shall be stored to protect the coating or lining from physical damage or other deterioration. Pipes shipped with interior bracing shall have the bracing removed only when recommended by the pipe manufacturer. All pipe ends shall be sealed during storage to prevent contamination.

C. All equipment shall be protected against damage from moisture, dust, handling, or other cause during transport from manufacturer’s premises to the site. Each item or package shall be marked with the number unique to the specification reference covering the item.

D. Stiffeners shall be used where necessary to maintain shapes and to give rigidity. Parts of equipment shall be delivered in assembled or subassembled units where possible.

E. Bearing housings, vents and other types of openings shall be wrapped or otherwise sealed to prevent contamination by grit and dirt.

F. Damage shall be corrected to conform to the requirements of the contract before the assembly is incorporated into the work. The Contractor shall bear the costs arising out of dismantling, inspection, repair and reassembly.

G. During the interval between the delivery of equipment to the site and installation, all equipment, unless otherwise specified, shall be stored in an enclosed space affording protection from weather, dust and mechanical damage and providing favorable temperature, humidity and ventilation conditions to ensure against equipment deterioration. Manufacturer’s recommendations shall be adhered to in addition to these requirements.

H. Equipment and materials to be located outdoors may be stored outdoors if protected against moisture condensation. Equipment shall be stored at least 6 inches above ground. Temporary power shall be provided to energize space heaters or other heat sources for control of moisture condensation. Space heaters or other heat sources shall be energized without disturbing the sealed enclosure.

I. After installation, all equipment shall be protected from damage from, including but not limited to, dust, abrasive particles, debris and dirt generated by the placement, chipping, sandblasting, cutting, finishing and grinding of new or existing concrete, terrazzo and metal; and from the fumes, particulate matter, and splatter from welding, brazing and painting of new or existing piping and equipment. As a minimum, vacuum cleaning, blowers with filter, protective shielding, and other dust suppression methods will be required at all times to adequately protect all equipment. During concreting, including finishing, all equipment that may be affected by cement dust must be completely covered.

SECTION 11305 - VERTICAL OPEN LINESHAFT PUMP & VERTICAL HOLLOW SHAFT MOTOR

Part 1: General

A. Furnish all materials, equipment, labor, and incidentals necessary to furnish and install a new vertical turbine pump. The new pump is required to replace an existing pump 5. The Existing Pump and motor information is listed below:

REVIEW NOT REQUIRED The submittal will be returned without a review by an Engineer.

a. PEERLESS

b. GPM 14,400

c. RPM 887

d. TDH-ft 160

B. Manufacturer:

a. Regularly engaged in the design and manufacture of vertical pumps.

b. Demonstrate, to the satisfaction of the owner, that the quality is equal to equipment made by those manufacturers specifically named herein.

c. Supplied complete units that have been in successful operation, of similar large vertical turbine pump installations, for at least ten (10) years.

d. Responsible for furnishing the pump and all accessories.

e. Responsible for coordination of design, assembly, testing, and installation.

C. Responsible for compliance with the requirements of these specifications.

D. Governing Standard: Except as modified or supplemented, the vertical pump shall conform to the applicable requirements of ANSI/AWWA E101/E102 and the Hydraulic Institute Standards.

E. Provide submittals in accordance with Section 01300. Complete assembly, foundation, and installation shop drawings, with detailed specifications and data covering materials used, parts, devices, and other accessories forming a part of the equipment furnished. The data and specifications for the pumping unit shall include, but shall not be limited to, the following.

a. Pump name and identification number.

b. Performance data curves showing head, capacity, horsepower demand, NPSH required, and pump efficiency over the entire operating range of the pump. The equipment manufacturer shall indicate separately the head, capacity, horsepower demand, overall efficiency, and the minimum submergence required at the rated flow conditions and the maximum and minimum flow conditions.

c. Assembly and installation drawings including shaft size, seal, coupling, bearings, anchor bolt plan, part nomenclature, material list, outline dimensions, and shipping weights.

d. Shop Test Data: Signed, dated and certified shop test data for the pump, submitted before shipment of equipment.

e. A copy of this specification section, with addendum updates included, and all referenced and applicable sections, with addendum updates included, with each paragraph check-marked to indicate specification compliance or marked to indicate requested deviations from specification requirements. Check marks (ü) shall denote full compliance with a paragraph as a whole. If deviations from the specifications are indicated and, therefore requested by the CONTRACTOR, each deviation shall be underlined and denoted by a number in the margin to the right of the identified paragraph. The remaining portions of the paragraph not underlined will signify compliance on the part of the CONTRACTOR with the specifications. The submittal shall be accompanied by a detailed, written justification for each deviation. Failure to include a copy of the marked-up specification sections, along with justification(s) for any requested deviations to the specification requirements, with the submittal shall be sufficient cause for rejection of the entire submittal with no further consideration.

f. The motor vibration analysis report, coordinated with EWEB, is to be submitted following system start-up.

g. Operations and maintenance information, including reference forms 11000-A & 11000-B.

F. Pump Equipment Pad Design Requirements:

a. Providing structural design services for the successful installation of the new pump and motor on a new equipment pad located within the existing Pump 5 footprint.

b. Providing 50%, 90%, and 100% design drawings and calculations for the new pump equipment pad for EWEB review and approval. The signed set shall be provided no later than August 28th, 2026.

c. Equipment manufacturer to provide the anchor bolt type and embedment in accordance with manufacturer requirements for pump design loads. Proposed anchors shall not be located to conflict with existing anchors.

d. The following equipment pad components shall be considered the basis of design:

i. Existing surface preparation: roughen, clean, and apply concrete bonding compound to existing concrete slab.

ii. Equipment pad: Concrete mix design, rebar layout, and pad size for new equipment pad. Roughen, clean, and apply epoxy grout bonding compound to new curb prior to grouting in sub-base plate. The new equipment pad shall reach design strength prior to roughening.

i. New sub-base plate: The sub-base plate material, thickness, and coating shall be in strict accordance with the manufacturers requirements. The minimum allowable plumbness shall be .001 inches or as specified by the pump manufacture.

ii. Anchors: Epoxy anchors in accordance with manufacturers’ requirements.

iii. Grouting: Epoxy grout shall be specified and installed in accordance with industry best practices.

e. The pump sole plate and connection to the pump column and pedestal shall be designed to account for the existing conditions and the pump equipment pad and floor slab opening. If shims are required as part of the pump manufacturers standard installation requirements, between a sub-base plate and the pump sole plate, then a protective coating shall be maintained on the mating surfaces.

f. Design shall account for the existing power conduit penetration location and all other appurtenances. See attached drawings for existing conditions.

Part 2: Pump Products A. Approved Manufacturers:

a. Flowserve

b. Peerless

c. Xylem-Goulds

d. or approved equal during the proposal solicitation period.

B. Design Requirements:

a. Contractor shall field verify elevations prior to completing submittals:

Submergence above floor of wet well Maximum, ft Minimum, ft

13.5 7.6

Minimum nominal size of pump column, inches 20

Minimum nominal size of pump discharge, inches 20

Intake Floor elevation, feet 441.00

Pump discharge centerline elevation, feet 461.2

Pump discharge floor elevation, feet 456.5

Operations deck (motor location) elevation, feet 472.5

Pump Capacity at rated head (gpm) 14,400

Rated head (feet) at 14,400 gpm 160

Minimum efficiency (%) at rated head and flow 82

Net Positive suction head required not to exceed, feet 20

C. Pump Materials and Construction:

a. Pump Bowls Cast Iron, ASTM A48, Class 30

b. Impellers Bronze, ASTM B584 or Stainless Steel 316

c. Bowl Assembly Shaft Martensitic Stainless Steel, 416

d. Bowl Bearings Bronze, ASTM B584, water lubricated

e. Labyrinth Sand Collar Bronze

f. Line Shaft Stainless Steel, AISI 416

g. Line Shaft Sleeve Stainless Steel, AISI 304

h. Open Line Shaft Bearings Goodrich “Cutless Rubber” water lubricated

i. Line Shaft Bearing Retainer Bronze

j. Shaft Seal Stuffing Box PTFE with Graphite Packing

k. Pump Column ASTM A53, Grade B standard weight steel pipe

l. Discharge Head ASTM A53 Fabricated Steel

m. Bolts, Nuts, Washers ASTM A276 Type 316 stainless steel

n. Or approved equal and manufacturers recommended materials shall be submitted for

EWEB review and approval during the solicitation period of this RFP.

D. Pump Construction of Discharge Head:

a. Designed to support the drive unit and the entire pump assembly.

b. Provide a ½ inch NPT tapped and plugged pressure gauge connection on the horizontal center line of the pump discharge outlet. The connection configuration shall conform to Figures 53 and 54 of the HI Standards, as verified with EWEB.

c. The pump discharge outlet: Integral with the column. Terminate in a flanged end with a diameter and bolt pattern conforming to ANSI/ASME B16.1, class 125.

E. Stuffing Box:

a. The stuffing box shall have a packing sleeve and be equipped with a flushing connection

(hose-spigot) to lubricate and protect the packing and shaft during start-up. The Contractor shall provide a complete set of replacement packing rings as required after the wear period.

b. Provide suitable stuffing box opening, on the pump pedestal, for access to packing and other accessories. Submit opening sizes for EWEB review and approval. Provide a registered connection or dowels between the motor and the pedestal. Provide a suitable seal leakage collector with a tapped drain opening. Each pocket shall have a drain connection. Submit available drain sizes (1/2”, 3/4”, 1”, etc.) for EWEB review and approval.

c. Provide air relief on the pump pedestal in accordance with manufacturers recommendations. The discharge side of the air valve shall be piped to the outside of the building to match existing conditions, submit for EWEB review and approval.

F. Subbase:

a. Provide a rigid subbase to support the discharge head.

b. Provide a subbase with rounded corners.

c. Machine abutting surfaces between subbase and discharge head to provide uniform bearing.

d. Provide each subbase with a center opening large enough to remove the entire pump assembly.

G. Impellers and Bowls.

a. Accurately machine, balance, and securely lock impellers on the pump shaft.

b. Enclosed, semi-open, or open impellers will be acceptable.

c. Design impeller to rotate against bronze wearing rings installed in the bowl assembly.

d. Wear rings shall be in strict accordance with manufacturers recommendations. At a minimum, wear rings shall be in accordance with E103 and a 50 rockwell hardness difference between impeller and wear ring materials.

H. Pump Column.

a. The length of the pump column shall be sufficient to locate the suction inlet above the floor a distance of not less than 1/3 times the bell diameter nor more than 3/4 times the bell diameter.

b. Provide a fabricated discharge column with interchangeable pipe sections.

c. Column interior shall be free of offsets, burrs, discontinuities, or irregularities.

d. Supply the column in sections not exceeding 10’ in length.

e. Provide intermediate line shaft retainers (spider and bushings) which align and support the line shaft.

I. Suction Bowl Inlet.

a. Install a stainless-steel screen on the bottom impeller to keep sticks and other foreign materials away from the impeller. A 1”x1” mesh size is acceptable. However, the supplier is responsible for field verifying the existing clearance.

b. Equip each pump with a flared suction bowl inlet.

J. Shafting.

a. Conform to the requirements of Sections A4 and A5 of the governing standard.

b. Shaft diameter: not less than the minimum permitted for the applicable driver nameplate horsepower rating.

c. Provide replaceable shaft sleeves for the sections of shaft that extend through the seals.

d. Shaft sleeves shall be hardened stainless steel with a brinnel hardness not less than 400.

Provide HVOF chromium dioxide spray, for EWEB review and approval.

K. Coating shall be performed in a shop in strict accordance with manufacturers recommendations. At a minimum the coating system shall be the following:

a. Pump pedestal, sole plate, column, and bowls shall be fusion bonded epoxy coated and lined per AWWA C213, minimum thickness 16 mils.

b. Impellers shall be in accordance with manufacturers’ recommendations, submit for EWEB review and approval.

c. Linings shall be NSF approved for contact with potable water.

d. Field Repairs are required in strict accordance with the coating manufacturer’s recommendations.

e. Submit the following for EWEB review and approval: manufacturer’s product data sheets, manufacturer’s MSDS material safety data sheets, complete data on each type of paint and primer, manufacturer’s published application instructions, verify color selection with Owner.

f. The sole plate surface shall be level and surfaces preparation shall be in strict accordance with manufacturer recommendations.

Part 2: Motor Products

A. The CONTRACTOR shall furnish all materials, equipment, labor, and incidentals necessary to provide a new vertical hollow shaft motor, replacing an existing motor for placement on an existing vertical pump:

a. Provide all transport, loading and unloading for the new motor.

b. EWEB will wire/ bump test the motor.

c. The new motor will require shop coating per this specification's requirements.

d. Coordinate with the pump manufacturer the motor shaft, nut, and keyway with new ones.

e. Provide the motor oil in accordance with the manufacturer specified oil type and ISO quantity.

B. Approved Manufacturers:

a. US Motor

b. GE, or approved equal.

C. The motor shall be a vertical, heavy duty hollow shaft, premium efficiency, squirrel cage induction motor rated 2300 Volts, 3 phase, 60 hertz with a minimum service factor of 1.15. The motor shall be equipped with a top shaft adjusting nut. The maximum permissible motor loading shall be 100 percent of the nameplate horsepower. The motor shall be provided with stabilizer (steady) bushings at the lower end of the motor. Bushings shall be of the same size and tolerance as the drive couplings and shall give the motor the same mechanical characteristics as a solid shaft motor. Lower motor bearing shall be oiled type (in lieu of grease type). Water cooled bearings are not allowed.

Motors shall have Class F insulation and be rated to operate at a maximum ambient temperature of 40 degrees C and at the altitudes where the motors will be installed and operated, without exceeding Class B temperature rise limits stated in ANSI/NEMA MG 1-12.42.

D. Motor Requirements:

a. HORSEPOWER: 800

b. VOLTAGE: 2300

c. PHASE: 3/60

d. SPEED: 900

e. TYPE: HU

f. POLES: 8

g. DESCRIPTION VERTICAL HOLLOSHAFT, WPI 175% EHT

h. NON- REVERSE RATCHET

i. CCW ROTATION FACING OPPOSITE DRIVE END

j. SEP OUTLET BOX FOR 120/230V SPACE HEATER, 100 OHM PLATINUM WINDING RTU’S, 100

OHM PLATINUM BTD’S

k. ENCLOSURE WP1

l. ACROSS THE LINE STARTER (constant speed).

E. Service Conditions for constant speed drive:

a. Ambient Environment: Indoors

b. Ambient Temperature, 0-110 °F

c. Ambient Relative Humidity, % 30-100

F. Submittals required under this Section shall be in accordance with Section 01300: SUBMITTALS. The OWNER assumes no responsibility for any items assembled or manufactured prior to approval.

a. All weights and part numbers are to be verified and are the responsibility of the contractor.

Complete manufacturers motor data and coating options.

b. The vibration analysis report, coordinated with EWEB, is to be submitted following system start-up.

c. Operations and maintenance information in accordance with Section 01730.

d. Reference forms 11000-A and 11000-B.

G. Conduit boxes shall be cast iron and shall be provided with threaded hubs. Motor shall be furnished with neoprene gasket at the base of the conduit box and between the halves of the conduit box.

Motor shall have UL listed clamp type grounding lug located within the box for the raceway ground connection. Separate gasketed conduit boxes shall be provided for devices. Conduit box finish shall match that of motor. Motor leads into the box shall have the same insulation class as the windings and shall have identification marks. Leads shall be sealed with a non-wicking, non-hygroscopic insulation. Solderless terminal connections shall be furnished on all leads. A grounding lug shall be provided. Conduit box size shall be 15-inches x 15-inches x 15inches with a 4-inch threaded up to match existing. Prior to submittals, verify conduit box location with EWEB’s electrician.

H. Motors with frame sizes 213 and larger shall have a removable eyebolt or have lifting lugs as an integral part of the frame.

I. Motors shall be provided with integral embedded winding temperature switches and relays or other approved devices to protect the motor from overheating. Temperature switches or other devices shall be normally closed and rated 125 Vac, 1 amp. If remote conductivity relays are required, the motor vendor shall supply and coordinate their installation with the vendor of the motor starter and controls.

J. The motor shall be provided with a space heater element sized to prevent condensation on the core and windings. The space heater shall be isolated or so located as to prevent heat damage to adjacent painted surfaces and shall be suitable for 120/230 volt, 60 Hz, single phase power supply.

K. Coating shall be performed in a shop in strict accordance with manufacturers recommendations. At a minimum the coating system shall be the following:

L. All exposed ferrous metal pump components shall be shop primed with two coats of rust inhibitive primer with a minimum dry film thickness of 2 mils, and finished with two coats of semigloss alkyd enamel with a minimum dry thickness of 4 mils.

a. Total dry film thickness for this system shall be a minimum of 10 mls.

b. Submit color and coating data for EWEB review and approval.

Part 3: Testing and Startup

B. Test the pump at the factory for capacity, power requirement, and efficiency at minimum head, rated head, which extends past the normal operating head range of the pump, and at as many other points as necessary for accurate performance curve plotting.

C. All tests and test reports shall conform to the applicable requirements of ANSI/AWWA E101/E102 and the Hydraulic Institute Standards. AWWA E102, Section 5.3 Performance testing states, “Measurements shall be taken at a minimum of seven capacity points, which shall include one point within +/- 2% of the design capacity or as required in the purchase documents.

D. Provide three certified copies of the testing report prepared by the pump manufacturer prior to the shipment of the equipment from the factory.

a. Include in the report: Data and test information as stipulated in the Hydraulic Institute of Standards in the report. Copies of the original testing log. Test reading to curve conversion equations. Calculated field performance curves, based on shop tests, and corrected for headlosses in all portions of the pump column and for shaft bearing losses not included in the shop tests.

b. The curves shall include the pump total head, driver input and output horsepower, pump efficiency, and rpm, plotted against capacity. Easily read and plotted to scales consistent with performance requirements and clearly showing all test points. Include both the test and calculated speed curves when the pump is not tested at the rated speed.

E. Demonstrate satisfactory performance at the minimum submergence conditions listed in the performance requirements.

F. Depending on seasonal demands and treatment plant operations, the raw water intake sump could be dewatered at the request of the contractor to verify installation conditions.

G. Field Inspection, Startup and Adjustment:

a. An authorized service representative of the pump and motor manufacture shall be present at the site to witness the following and to certify in writing that the equipment and controls have been properly installed,…