26-002-G RFP MANDATORY Pre-Proposal Meeting Attendance Sheet 04-15-26.pdf

This is a Mandatory Pre-Proposal Meeting Attendance Sheet for Request for Proposals 26-002-G issued by the Eugene Water & Electric Board (EWEB), a public utility agency in Oregon. The RFP seeks qualified pump supplier firms to provide replacement equipment for Pump #5 and its accompanying motor at the Hayden Bridge Raw Water Intake Facility in Springfield, Oregon. The primary deliverables consist of one new vertical turbine pump with 800 horsepower and 14,400 gallons per minute capacity at 160 feet of head, plus one 800 horsepower vertical hollow shaft motor to replace equipment originally installed in 1975. A mandatory Pre-Proposal Conference was scheduled for April 15, 2026, at 10:00 AM PT at 3997 Marcola Road, Springfield, Oregon 97477. Electronic proposal submissions are due April 23, 2026, at 2:00 PM PT through the OregonBuys website. The contract award is anticipated for June 3-5, 2026, with equipment delivery scheduled for November 16, 2026, and final completion by December 31, 2026. The contract term extends from award through December 31, 2026, with no renewal options.

The RFP evaluation allocates 100 points across four criteria: Proposer Experience (30 points), Proposer Qualifications (30 points), Ability to Complete On-Time/On-Budget (15 points), and Pricing Proposal (25 points). Proposers must demonstrate a minimum of ten years of business experience supplying vertical turbine pumps of comparable type and provide references from at least three municipal clients served within the past five years without contract terminations. Approved pump manufacturers are limited to Flowserve, Peerless, and Xylem-Goulds or approved equivalent suppliers. All work must comply with ANSI/AWWA E101/E102 and Hydraulic Institute Standards. Contractor requirements include maintaining Commercial General Liability insurance of not less than $1,000,000 per occurrence with $2,000,000 aggregate, with liquidated damages assessed at $500 per day for delays beyond approved schedules. No incumbent vendor information or specific budget range is provided in the procurement documents. The RFP does not indicate set-aside designations or restrictions limiting response eligibility to specific organization types.