Equipment and Installation of two Diesel Exhaust Fluid (DEF) Storage Tanks and Dispensers

Forsyth County is seeking bids for the equipment and installation of two Diesel Exhaust Fluid (DEF) storage tanks and dispensers for its Fleet Services Department. The procurement involves installing one 500-gallon above-ground bulk DEF tank with a single-hose dispenser at two county sites: Site #2 at 4145 County Way and Site #3 at the Forsyth County Public Safety Complex. The project scope includes comprehensive site preparation work such as bollard relocation, electrical trenching and cabling, post-construction site restoration, and an initial purchase of 200 gallons of DEF at each site for testing purposes. Bidders must demonstrate a minimum of three years of related project experience, provide current fuel systems technician and safety certifications, and submit three references for similar projects. Key deadlines include a Questions and Answers cutoff of December 22, 2025 at 12:00 p.m. EST, with bids due by January 8, 2026 at 2:00 p.m. EST, and a public bid opening at 2:30 p.m. the same day. All installations must comply with EPA environmental standards, fire codes, and OSHA regulations, and include overfill alarms and emergency shutoffs integrated with the existing FuelMaster Fuel Management System.

The contract opportunity appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Bidders must carry appropriate business licenses in Forsyth County and their county of residence, and be registered with the Georgia Secretary of State. The county is exempt from state sales tax and federal excise tax, and no additional costs beyond those stated on the Bid Schedule will be accepted. Contractors must maintain comprehensive insurance coverage, including workers' compensation, general liability with $1,000,000 per-occurrence and $2,000,000 aggregate limits, automobile liability of $1,000,000, and excess umbrella coverage of $3,000,000. The warranty for new products will extend to manufacturer warranties, with a workmanship warranty of 365 days from acceptance. While a specific award value is not explicitly stated, the bid requires a firm, fixed lump-sum bid for each site location, covering all costs including labor, materials, equipment, travel, and initial DEF purchases. The total project completion time is limited to 180 days from notice to proceed, with work hours restricted to Monday through Friday, 7:30 a.m. to 3:30 p.m.