Energy Service Provider RFP

The City of Decatur, Georgia, is soliciting proposals from Georgia Environmental Finance Authority (GEFA) prequalified Energy Service Providers (ESPs) to conduct an investment-grade energy audit and potentially design, procure, and implement energy conservation measures (ECMs) across eleven municipal facilities totaling 230,919 square feet, including public works buildings, recreation centers, City Hall, fire stations, and park administrative facilities. The City's total annual energy consumption across the portfolio is 2,398,355 kWh of electricity and 70,265 therms of natural gas, with combined annual energy costs of $407,623. Proposals must include detailed project history documenting at least three completed guaranteed energy savings performance contracting projects with minimum one-year of verified savings data, comprehensive team member qualifications for up to five key personnel with relevant energy performance contracting experience, and descriptions of specific roles and responsibilities for project execution. Evaluation criteria prioritize ESP qualifications and experience with similar projects, suitability for the City's specific needs as a small, engaged municipality, overall team capabilities including building systems integration, building automation, renewable energy technology, and grant/rebate optimization, and alignment with the City's Clean Energy Plan goal of supplying 100 percent renewable electricity to municipal buildings by 2030. A mandatory pre-proposal conference and site visit is scheduled for November 18, 2025, at 10:00 AM EST; written questions must be submitted by November 21, 2025, at 5:00 PM EST with City responses provided via addendum by December 1, 2025; proposals are due December 5, 2025, at 3:00 PM EST as a single PDF file limited to thirty pages excluding required attachments; the City will complete evaluation and select up to three finalists by December 12, 2025; and oral interviews are scheduled for December 19, 2025, at 10:00 AM EST.

Respondents must comply with Georgia's Illegal Immigration Reform and Enforcement Act, requiring all contract participants to register with the U.S. Department of Homeland Security's E-Verify program and maintain documentation of federal work authorization throughout the contract period; firms must also certify independent submission of proposals without collusion, compliance with Equal Employment Opportunity requirements prohibiting discrimination based on gender, race, color, religion, national origin, age, disability status, sexual orientation, or veteran status, and non-discrimination commitments under Title VI and VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act. The RFP does not identify incumbent vendors or current contractors, nor does it specify a pricing structure, proposal costs, or funding sources; however, the City has indicated it is open to receiving proposals that include additions, exceptions, or other changes to the scope of work, and any capital contribution by the City to achieve project goals will be considered within the context of the portfolio-wide Energy Savings Performance Contract (ESPC) approach. The selected ESP will execute an Audit Agreement followed potentially by an ESPC with a verified savings guarantee period not exceeding twenty years, though no specific award value or budget range is disclosed in the procurement documents. The RFP reserves the City's right to reject any or all proposals, waive informalities, negotiate changes to scope of work, and contact references to investigate the legal, financial, technical, and character qualifications of proposing firms.