Emergency Logistics Management

Suwannee Valley Electric Cooperative (SVEC) has issued Request for Proposals (RFP No. 2025-03) for Emergency Logistics Management services targeting disaster recovery support in Seminole County, Florida. The procurement seeks a qualified contractor to establish and manage comprehensive base camp facilities capable of supporting up to 500 individuals during post-disaster periods at SVEC's 22-acre site located at 11340 100th St. in Live Oak, Florida. Required services include providing fully operational infrastructure such as food, water, electricity, sleeping accommodations, shower and laundry facilities, medical support, and recreational spaces. Contractors must demonstrate ability to mobilize and establish a complete base camp within 72 hours of contract activation, with historical service periods ranging from 3-5 days. The proposal is due by 4:00 PM Eastern on May 2, 2025, with potential contract negotiations and award targeted for May 9, 2025. Evaluation criteria will likely include prior FEMA disaster management experience, technical capabilities, comprehensive service offering, and detailed pricing structures for various camp sizes and configurations.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with FEMA financial assistance guidelines and federal cost principles, indicating potential limitations on participation. The contract will be funded through FEMA assistance, requiring strict adherence to federal regulations. Pricing will be unit-based or lump sum, with contractors required to submit detailed pricing for tent and facility types across different occupancy levels (200, 500, 1,000, and 1,500 person capacities). While specific budget ranges are not disclosed, the comprehensive nature of services and potential for extended disaster recovery support suggests a substantial contract value. SVEC reserves the right to select specific services and modify the contract scope, providing flexibility in service deployment. The cooperative may also reimburse mobilization and demobilization fuel costs that comply with FEMA guidelines, adding potential financial incentives for contractors.