Emergency Food Services for City Response Personnel

The City of Leesburg, Florida, is seeking a qualified vendor to provide emergency food services for city response personnel through Invitation for Bid (IFB No. 251001), with the contract covering Miramar Beach CDP. The procurement aims to secure a contractor capable of delivering comprehensive meal services during emergency events, with the ability to serve up to 150 individuals per day. The contractor must prepare and deliver complete, fresh dietetic meals including breakfast, lunch, dinner, overnight shift lunch, and supplemental snacks, with requirements for maintaining food safety standards and nutritional variety. Key deliverables include a production kitchen located within a one-hour delivery range of zip code 34748, capability to sustain operations for up to 120 hours (5 days), and flexibility to begin meal preparation up to seven days prior to a forecasted event. The bid is due by 11:00 a.m. on May 7, 2025, with the City anticipating issuing an intent to award recommendation by May 23, 2025. The contract will have an initial three-year term with options to renew for two additional one-year periods, and pricing will be established on a per-meal basis with potential annual adjustments based on the Consumer Price Index.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must meet comprehensive qualifications, including providing proof of insurance, E-Verify registration, and compliance with federal procurement standards. The contract suggests potential federal funding compliance may be required. The bid response form indicates an estimated annual quantity of 150 standard meals and 25 overnight shift lunch meals, with bidders required to provide unit costs for each meal type and a mobilization charge. While specific budget ranges are not explicitly detailed, contractors must include all associated expenses in their unit pricing, such as refrigeration, storage, transportation, staff time, beverages, and serving supplies. The pricing structure allows for a comprehensive evaluation of total estimated costs, calculated by multiplying the annual estimated bid by three years. Contractors must also demonstrate capabilities for refrigeration, heating, and meal delivery, with a preference for on-site refrigeration during emergency events.