Elevator Repair and Maintenance

Menard Correctional Center is requesting bids for elevator repair and maintenance services under a five-year contract term, with bids due July 31, 2026. This procurement is restricted to Small Business Set-Aside Program vendors only.

The scope covers monthly preventive maintenance and emergency repair services for seven lift systems: two hydraulic passenger elevators, one cable freight elevator, one porch lift vertical platform lift, one vertical platform lift, and two freight elevators. Services must include routine monthly inspections and maintenance in accordance with ANSI A17.1 standards, annual no-load testing, five-year full load testing, and complete inspections meeting Illinois Fire Marshall requirements for yearly licensing. All planned work must be performed Monday through Friday between 7:00 a.m. and 3:00 p.m.; emergency services must be available 24/7 with response within three hours and spare parts availability within four hours. Vendor personnel must undergo background investigations and security clearance prior to work commencement and comply with all facility security protocols. Upon contract expiration, all elevators and lifts must be operating satisfactorily with all prior service calls completed before final payment.

Estimated material costs are $7,500 over the five-year term; actual pricing will be submitted by bidders through BidBuy with all labor, materials, parts, supplies, and tools included. Replacement parts are billable at plus or minus five percent over vendor cost upon submission of supplier invoices. No subcontracting is permitted.

Bidders must be registered with the Illinois Small Business Set-Aside Program at bid due. Required submittals include Vendor Disclosure or IPG Active Registered Vendor Disclosure documentation, an Offer to the State of Illinois, Business Enterprise Program/Veterans Small Business Program Utilization Plan, and pricing information in the BidBuy Items Tab. Bid and performance bonds are not required. The State will award to the responsive and responsible bidder submitting the lowest overall total price. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. All services are performed at Menard Correctional Center in Menard, Illinois, representing 100 percent of contract value. The contract is subject to appropriation availability and may be terminated for convenience with 30 days' notice or immediately for cause.