Cancelled Solicitation Memo.doc

This is a Cancelled Solicitation Memo from the Illinois Department of Corrections regarding Bid 53214 for elevator repair and maintenance services at Menard Correctional Center. The solicitation was cancelled on July 23, 2026, because no vendors registered to attend the mandatory pre-bid conference. The original procurement sought a five-year contract for repair and maintenance services covering seven lift systems: two hydraulic passenger elevators, one cable freight elevator, one porch lift vertical platform lift, one vertical platform lift, and two freight elevators. Services were to include monthly preventive maintenance, emergency repair availability on a 24/7 basis with three-hour response time, routine inspections in accordance with ANSI A17.1 standards, annual no-load testing, five-year full load testing, and compliance with Illinois Fire Marshall requirements for yearly licensing. Work was to be performed Monday through Friday between 7:00 a.m. and 3:00 p.m., with emergency services available around the clock. Bids were originally due July 31, 2026.

This procurement was restricted to Small Business Set-Aside Program vendors only, with no subcontracting permitted. Estimated material costs were $7,500 over the five-year contract term, with bidders submitting actual pricing through BidBuy including all labor, materials, parts, supplies, and tools. Replacement parts were to be billable at plus or minus five percent over vendor cost upon submission of supplier invoices. Required insurance included General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. All services were to be performed at Menard Correctional Center in Menard, Illinois, representing 100 percent of contract value. Vendor personnel were required to undergo background investigations and security clearance prior to work commencement. Bid and performance bonds were not required.