Electronic Postage Meter
Awarded State & local contract opportunity Posted
- Solicitation number
- RFP-RH-24-048
- State
- Michigan
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 600 Office Machines, Equipment, And Accessories
- 915 Communications And Media Related Services
- 939 Equipment Maintenance And Repair Services For Computers, Office, Photographic, Radio And Television Equipment
- 963 Miscellaneous Fees, Dues, Permits, Registrations, Rebates, Postage, Taxes
- 985 Rental Or Lease Services Of Office, Photographic, Printing, Radio/Television/Telephone Equipment
- UNSPSC codes
- 44100000 Office machines and their supplies and accessories
- 78000000 Transportation and Storage and Mail Services
- 80142104 Digital media buying services
- 44000000 Office Equipment and Accessories and Supplies
- 80142105 Direct marketing/mailing specific to fundraising
- 93160000 Taxation
- 80141637 Conference fees
- 80142112 Offline media buying
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Rochester Hills in Oakland County, Michigan, is seeking proposals for an Electronic Postage Meter through RFP-RH-24-028, targeting the replacement of their current Pitney Bowes Connect+ 2000 Digital Mailing System. The procurement requires furnishing, delivery, and installation of a high-volume, high-speed postage meter capable of processing approximately 121,000 pieces of mail annually. Specific functionality requirements include a processing speed of 165-190 letters per minute, an integrated 10-pound scale, a conveyor stacker, instant postage fund downloads, and the ability to provide postage expense reporting for up to 25 accounts. Proposers must submit detailed pricing information covering purchase, lease, and hybrid options, including purchase price, monthly costs, warranty expenses for up to six years, lease terms for 36-48-60 months, and supply costs for consumables. Proposals must be electronically submitted through the Michigan Intergovernmental Trade Network (MITN) website by 3:00 P.M. EST on Tuesday, May 28, 2024, with a public opening via Zoom Teleconference at 3:30 P.M. the same day. The City will evaluate proposals based on product quality, functionality, comparable projects, vendor experience, training capabilities, warranty terms, and overall cost.
The RFP does not specify explicit set-aside designations or restrictions on respondent types, indicating the opportunity is open to all qualified vendors. While no incumbent vendor details are provided, the City requires integration with their existing mailing infrastructure, replacing the current Pitney Bowes system. Potential vendors must register as a vendor through the MITN website and are prohibited from contacting City staff outside of the designated communication channel. Questions must be submitted in writing to Andrea Quinn, Procurement Analyst, via email at quinna@rochesterhills.org by May 15, 2024, at 11:00 A.M. EST, with responses posted as amendments on the MITN website. Although no specific budget range is explicitly stated, the RFP allows for multiple procurement approaches including purchase, lease, and lease/purchase options, suggesting flexibility in financial arrangements. The City reserves the right to reject any and all proposals, emphasizing that the lowest price will not guarantee selection.
Opportunity text
The City of Rochester Hills is accepting proposals for furnishing, delivery and installation of an Electronic Postage Meter. SEALED proposals for the Electronic Postage Meter will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. EST, Tuesday, May 28, 2024. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted. The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select Departments, Fiscal, Accounting & Purchasing, Procurement Division and Vendor Registration to link to the MITN website. Final results will be posted on the MITN website after award. Questions regarding this proposal shall be directed to the attention of Andrea Quinn, Procurement Analyst by email: quinna@rochesterhills.org. All questions must be in writing and made prior to May 15, 2024 at 11:00 A.M. EST, at which time a response will be prepared and posted on the MITN website as an amendment, or an addendum to the proposal, if such information would be of significance to uniformed vendors. Questions received after the date and time above will not be considered. Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in reject of proposal submittal. THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Files
| File | Type | Posted |
|---|---|---|
| RFP-RH-24-028.pdf |
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